Women''s Health Clinical Governance Administrator

Job overview

This post will assist the risk management and women''s health clinical governance team, by providing day to day administrative support for risk managements and clinical governance.The administrator will play a key role in supporting and assisting the clinical risk and governance team in co-ordinating and supporting the complete range of quality governance activities including the management of incidents and resulting actions, assisting with the compilation of relevant reports.Main duties of the job

To assist the clinical risk and governance team in co-ordinating and supporting the complete range of quality governance activities including the management of incidents and resulting actions.Assist in validating databases with patient level dataProvide administrator support to the Women\''s health Risk Management Group and Women\''s Health Guideline Group meetings ensuring that agendas and papers are sent in advance of meetings and to produce minutes, which are of a high quality and distributed within an agreed timeframe.Working for our organisation

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone. We aim to employ a workforce which is as representative as possible of this population, and we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief. The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work.Detailed job description and main responsibilities

Please see attached Job Description and person specification attached. Assist with the collation and dissemination of relevant information between key groups to include- Maternity Risk Management Group, Maternity Guideline Group, Maternity Training Team.Person specification

Education/ QualificationsEssential criteriaNVQ Level 2 or equivalentEvidence of continuing professional developmentAdvance and accurate keyboard SkillsKnowledge and ExperienceEssential criteriaExcellent IT skills including the ability to proficiently use Microsoft office, including outlook, work, excel and PowerPointConfident communicator, capable of organising meetings, takin notes/minutes and preparing agendaProvide evidence of continuous personal and professional developmentExperience of participating in clinical governance initiativesDesirable criteriaAdministration experience in clinical/NHS SettingKnowledge of project administrative procedures and systemsSkills and AbilitiesEssential criteriaExperience and work on own initiative, prioritising own workload and working to tight deadlinesTo assist with stationery and supplies requisitions and office supplies and stock levelsPersonal QualitiesEssential criteriaCommitment to the organisationExcellent communication skillsDemonstrate effective interpersonal and communication skills within difficult or challenging circumstancesDemonstrate ability to work effectively and collaboratively as part of a multi -disciplinary teamAble to demonstrate excellent interpersonal skillsDemonstrates an understanding of the dynamics of working with a teamDesirable criteriaSelf-motivated, enthusiastic, innovative, assertiveSAFEGUARDING CHILDREN AND ADULTS

To comply with the Trust\''s safeguarding policies, procedures and protocols. All individual members of staff have a duty to safeguard and promote the welfare of children, young people and vulnerable adults. This will require you to:Ensure you are familiar with and comply with the London Child Protection Procedures and protocols for promoting and safeguarding the welfare of children and young people.Ensure you are familiar and comply with the London Multi Agency Safeguarding Vulnerable Adults Pan London Procedures.Ensure you are familiar and comply with local protocols and systems for information sharing.Know the appropriate contact numbers and required reporting lines.Participate in required training and supervision.Comply with required professional boundaries and codes of conductWhittington Health is committed to safeguarding all children and vulnerable adults and expects all staff and volunteers to share this commitment.Your application form

-Provide only business email address for your referees - we are unable to request references from yahoo, Hotmail, Gmail accounts.Make sure you to include all evidence of where you meet the essential requirement on the jobs description as this forms the base of our shortlisting criteria.Our processes

-Closing dates are given as a guide; we are within our right to close adverts early so please ensure you submit your application as soon as possible to avoid delay.If you do not hear from us up to 3 weeks after the closing date of the job, unfortunately this means you have not been successfully shortlisted for interview. If you require feedback on your application please contact the appointing manager detailed in the body of the advert.Please check your emails regularly as all correspondence from us will be via trac.systems. Occasionally these emails will go into your Junk folder.Employment at Whittington Health is offered subject to successful completion of a 6 month probationary period for all staff with the exception of GMC Registered Doctors.Other important information

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. Before submitting your application and to avoid disappointment please check that you are eligible under the UKVI points based system.Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.In submitting an application form, you authorise Whittington Health NHS Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a "selfie" using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit www.trustid.co.ukPlease note that during the recruitment process your Identity Documentation will be scanned using a device which recognises UV, Infrared and Machine Readable Zone security features of the documents provided.The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.We would welcome applications from individuals who are from underrepresented groups in the organisationFor further support on submitting an application please refer to the NLPSS Applicant Toolkit: https://royalfree.pagetiger.com/cuuomnr/1Employer certification / accreditation badges

Applicant requirements

You must have appropriate UK professional registration.This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.Documents to download

Women\''s Health Clinical Governance Administrator (PDF, 440.4KB)Mat Clinical Gov Admin (PDF, 109.6KB)Whittington Probationary Policy (PDF, 298.0KB)Whittington Employment Promise (PDF, ..... full job details .....