Personal Assistant

Our Client is looking for a Personal Assistant to join their team on a 10 month FTC

Responsibilities:

• Provide administrative and secretarial support across the department, working collaboratively to meet business needs.

• Support-colleagues in delivering departmental priorities.

• Deliver efficient administrative support to internal and external stakeholders.

• Contribute to effective departmental operations by maintaining and improving administrative processes.

• Proofread, draft, issue and file documents, correspondence and communications.

• Manage shared inboxes, prioritise enquiries and escalate issues where appropriate.

• Maintain accurate records, filing systems and departmental databases.

• Ensure administrative activities support key priorities, milestones and deadlines.

• Distribute departmental reports and communications.

• Respond to routine enquiries and maintain records of correspondence.

• Analyse basic data and prepare reports and charts.

• Assist with social media administration under guidance.

• Manage diaries, meetings, travel and event logistics.

• Coordinate committee and forum administration, including agendas, papers and attendee records.

• Undertake other duties appropriate to the role as required.

Experience/ Qualifications Required:

Previous experience in personal assistant, administrative or secretarial roles.

Experience working in a fast-paced, team-oriented environment.

Secretarial/typing qualifications desirable.

English qualification equivalent to Level 2.

Excellent written and verbal communication skills, with discretion and confidentiality.

Strong customer service and relationship management skills.

Ability to draft professional correspondence and reports.

Strong organisational skills, with the ability to prioritise workloads and manage multiple tasks.

Experience maintaining digital filing systems and administrative processes.

Good analytical and problem-solving skills, with a focus on improving efficiency.

Able to work independently, use sound judgement and contribute effectively within a team.

Committed to continuous professional development and adapting to new systems and ways of working.

Proficient in Microsoft 365, including Word, Excel, PowerPoint, Outlook, SharePoint and OneDrive.

Competent in using databases, survey platforms and email campaign software.

Strong IT skills with the ability to adopt and implement new technologies.

Excellent secretarial and administrative skills, delivering accurate, high-quality work.

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