Fleet and Facilities Manager

OverviewBased at our Slough office, you will join a team focused on ensuring we deliver the very best service to our future and existing customers.

Film and TV Services prides itself on being an expert, reliable supplier of film, television and broadcast energy and lighting. We have a large fleet of purpose-built truck mounted twin generators and a rapidly growing stock of broadcast specific lighting. With Hybrid trucks and mobile BESS units due to join the fleet this year, it is an exciting time to join our team, as we assist our customers with their drive for sustainable solutions.

Why Film and TV Services? Here are some of the perks and rewards:

• Generous benefits package (Pension Plan, Life Assurance, Health Insurance, and more).

• A focus on continued personal development

• Paid time off work for volunteering in the community

• Employee Assistance Programme to promote and support a healthier lifestyle.

Role purposeWe are currently looking for a Fleet and Facilities Manager to join our team based in

Slough .

In this role you will work with members of the fleet technical team, to ensure our fleet is compliant and kept in exemplary condition. You will play a key role in developing our new fleet as we embrace the energy transition. You will be responsible for all areas of fleet and facilities. As part of this role, you will have the opportunity to contribute to company strategy and direction.

Key Responsibilities

Fleet: Take overall responsibility for condition and compliance of our fleet (Vehicles, Trailers and Generators).

Alongside our fleet technical specialists ensure all inspection, testing, maintenance, service and repair requirements are met.

Ensure the thorough but speedy repair of any vehicles that have damage or faults, understanding that safe, reliable and compliant fleet is essential for the success of the business and that demand on the fleet remains high throughout the year.

With the technical specialists, keep an overview of the parts being ordered with a focus on cost, availability and suitability.

Plan and project manage all repairs and refurb work with coachbuilders, bodyworks and electrical contractors.

Manage service and breakdown contracts

Manage vehicle fleet leases and replacement, in conjunction with Head of Operations and the vehicle technical specialist.

Plan and manage all new built fleet projects

Manage the Hytek FMO fuel system at all bases and create monthly reports as necessary

Organise all compliance servicing and repairs of all base tanks and metering/pumping equipment

Arrange all depot fuel and DEF drops, and with the General Manager, arrange fixed fee fuel contracts where commercially advantageous.

Manage Shell, Certas and DKV fuel cards

Manage all tool and equipment inspections and calibration, (e.g. Caltec, LOLER, etc.)

Liaise with DGSA, DG Solutions re ADR compliance for dangerous goods

Manage fleet Insurance (inc claims), Tax, DVS compliance

Manage all aspects of Restricted Operators Licence with DVSA

Provide expert advice and ensure we are complying with all necessary regulations in relation to drivers’ hours, tachograph use, CPC, etc.

Manage FTVS vehicle registration inventory

Manage Vehicle Tracking and DVS accounts

Organise permits for International Travel – Insurance Green Card, Permits, German toll exemptions etc

Manage all M and E maintenance, upgrades, servicing and repairs.

Ensure all compliance testing and inspection is undertaken and logged.

Manage all service contracts, fire alarm, extinguishers, security alarm, CCTV, Paxton door entry, barriers, automated gates, roller shutters, Heating and A/C, etc.

Manage waste procedures and contracts. (Including Scrap, Oil, filters, Aerosols)

Ensure all First Aid, Eye Wash and AED''s are replenished / serviced as necessary.

Liaise with the landlord regarding building maintenance, compliance and permissions.

Manage the cleaning contractor to ensure the facilities are cleaned to the appropriate level.

Co-ordinate with Segro Business Watch with Fire and Security alarm events

Carry out day to day checks re fire alarm, door guards and emergency lighting

Carry out fire alarm tests and drills

Plan and manage all projects and upgrades to the building

HandS: Manage the contract with our independent safety advisors.

Take an active role in implementing new HandS practices and procedures, with the Head of Operations.

Manage Fire risk assessment for all premises

Manage day to day depot health and safety

Complete and manage CHAS assessment works to gain SSIP contractor status annually

General: Own and manage the fleet maintenance budget

Own and manage the facilities maintenance budget

Ensure PO''s are raised on the finance system for all fleet and facilities work

Create monthly Fleet and Facilities reports for presentation and discussion at the management meetings

Required Personal Attributes

Be highly motivated, positive, organised and have a “can do” attitude

Have an acute attention to detail, while always maintaining control of the “bigger picture”.

Be enthusiastic about developing and maintaining our fleet and facilities to the highest standards.

Have a natural ability to communicate well with others and be skilled at engaging with others to effect positive change.

Have a thirst for learning and embrace the journey of energy transition.

Be capable of seamlessly transitioning between collaborative and independent working, ensuring productivity in both contexts.

Be happy to work in a fast paced, dynamic environment.

Required Skills and Experience

Have awareness or previous experience within the broadcast or events industry or have relevant transferrable experience from another sector.

Have a proven track record of fleet and facilities management.

Have significant knowledge of relevant legislation, standards and compliance procedures.

Good level of IT skills, to include MS Office suite.

Have excellent communication skills.

Desirable Skills and Qualifications

Hold a Category C Driving License

Have undertaken Health and Safety at Work training

Have undertaken First Aid training

Salary Sacrifice EV scheme

As well as additional supplementary benefits which are reviewed on an annual basis. E.g. Cycle to work scheme.

Seniority levelMid-Senior level

Employment typeFull-time

Job function

Management and Manufacturing

Industries

Broadcast Media Production and ..... full job details .....