Events Coordinator

Events Coordinator – Higher Education
(Fixed-term / Temporary role – with potential for extension)

We are seeking an experienced Part Time Events Coordinator to join our busy Events Team. The post-holder will play a key role in supporting the planning, coordination, and delivery of a wide range of events across the academic calendar. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to engage effectively with diverse stakeholders.

Key Responsibilities:

• Support the smooth delivery of events, including graduation ceremonies and other high-profile activities.
• Act as a first point of contact for colleagues, graduates, external suppliers, and VIP guests, managing queries via departmental mailboxes.
• Create and upload accurate and accessible content across the university’s website and communication channels.
• Manage large databases to ensure information is secure, accurate, and event-ready.
• Produce professional event materials such as invitations, brochures, and briefing documents in line with brand guidelines.
• Provide flexible support on additional tasks as delegated by the Events Manager or Business Support Manager.

Person Specification:

• Demonstrable experience in event management, ideally within Higher Education.
• Experience supporting the delivery of large-scale events such as graduation ceremonies.
• Strong written and verbal communication skills with the ability to tailor messages to different audiences.
• Advanced IT skills including content management systems, databases, virtual platforms (e.g. Zoom), and email marketing tools.
• Excellent organisational skills with the ability to manage competing priorities.
• A proactive, flexible, and collaborative approach to work.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.