Document Controller

Competence Requirements: -  

• Experience with document management software (e.g., SharePoint, Aconex, Procore, V4P, asite, Team Centre, Project Wise, Team Centre, Datascope, CEMAR, Dalux & WIMs), MS Office and excel  

• Adavantageous to have experience in Team Centre and project wise. 

• Working on Data Centres

• High level of accuracy in reviewing, editing, and archiving technical documents 

• Strong capabilities in maintaining large volumes of information and filing systems 

• Ability to work closely with project managers and teams to ensure timely information sharing 

• Previous experience as a Document Controller/coordinator within the Construction industry 

• Ability to multitask 

• Minute taking 

• Highly organised and good at tracking information 

Role Summary: -  

The role of Document Controller is key to the development of the company. The candidate will have an excellent understanding of standards concerning CDE protocols and uploading and downloading documents from CDE portals. The candidate is a previously experienced Document Controller for a construction company with particular focus on Facade projects. The candidate must have a keen eye for detail and reviewing information in line with company and project protocols to ensure compliance. The Document Controller is a key individual on our projects who ensures that our documents pass QA checks. The candidate will be a multi-tasker who is great at time keeping and can focus on tasks and meet deadlines. They will also have experience in completing TIDPs/MIDPs. 

Post Specific Responsibilities include the following: -  

• Set up project folders and store documents within their defined folders 

• Create project document templates 

• Manage requests for documents 

• Review drawings for their naming convention prior to uploading to ensure they pass QA checks 

• Upload drawings/document to project specific CDE portals such as asite, V4P etc 

• Download and distribute drawings from portals to the relevant team members once they have been through workflow within 24 hours of notification 

• Review CDE protocols and relay requirements to team members 

• Download all relevant documents from CDE portal and save into project folders 

• Maintain project folders with update information throughout the course of the project 

• Chase clients for overdue workflow comments 

• Liaise with clients Document control team to setup naming conventions