Contract Support

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support Role to be based either in London OR in Dublin.

Please Note: this is a hybrid role.

Role Purpose:

Provide financial support to the account/portfolio across the UK&I region, through financial analysis and valued input to the operational team. Ensure all financial processes are in line with CBRE policy.

Responsibilities:

CBRE activities:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.

• Be the escalation point for our team & support with training of new staff.

• To be responsible for the commercial support on the contract through to final account.

• Aged Debt Reporting - Manage aged debt reporting and chase up invoice submissions.

• Invoice Management - Match invoices to BNY PO''s and ensure close-out of invoicing.

• Supplier Spend Reporting - Provide CBRE supplier spend reporting for the procurement team.

• SOX Compliance - Ensure strong SOX compliance management in the UK and Ireland.

• MyTime Management - Manage MyTime, including running reports, resolving queries, and requesting support from HR.

• Client Reporting - Collate client reports, including H&S figures, org charts, financials, and other relevant data.

• Collate and process timesheets and expenses weekly.

• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.

• Create/raise Extra Works jobs.

• Create accurate Purchase Orders in a timely manner.

• Regularly review and process supplier invoices.

• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.

• Run and review Profit & Loss reports monthly and influence P&L result.

• Complete month end reports for the finance manager.

• Support the delivery of outputs for both BNY Mellon and CBRE to ensure timeliness and quality of data.

• Effective communication with all levels of internal teams and external customers

• Support Finance Manager with annual budgets and reforecasting

• Undertake any other duties as requested by the Lead Contract Support, Finance Analyst and Finance Manager

Education:

• Hold academic passes with at least GCSE Maths and English or equivalent.

• Higher educational qualifications to ''A'' level (or equivalent)

• Proven experience in a similar administrative role

• Accounting qualification or interest to move in an Accounting & Finance direction.

Skills:

• Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc.

• Analytical and quantitative skills.

• Organised and open to new ways of working to challenge inefficiencies.

• Excellent communication skills both written and verbal and able to communicate and develop effective relationships with people at all levels across the account.

• Ability to solve advanced problems, both independently and working as a team and deal with a variety of options in complex situations.

• Presentation skills to effectively communicate ideas across all levels

Knowledge:

• Demonstrable experience working in an environment delivering financial information within tight timescales.

• Knowledge of SOX requirements and application.

• Reporting, including financial planning and contracts management.

• Proven commercial acumen - bringing together financial, commercial, operational and people considerations, to secure the best outcomes.

• Providing senior management with financial results and analysis.

• Knowledge of Facility Management markets is beneficial.

Experience:

• Self-motivated, reliable & able to work on own initiative.

• Committed to Client service delivery.

• Ability to work as part of a team as well as independently.

• Calm manner, able to work under pressure and with changing demands and priorities.

• Excellent organisational skills - able work in a fast-paced environment and manage multiple projects and work streams.

• Results/ task orientated, with attention to detail and accuracy.

• Methodical in approach to work with proven record of delivering high-quality output under pressure and on time.

• Keen interest in operational matters and able to bring together operational, contractual & financial matters.

• Financial experience for more than 3 years in well established companies

• Fluent English and one more language (if possible)

Circumstances:

• The individual must be willing to undertake travel as the role/business requires

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.



Applicant AI Use Disclosure

We value human interaction to understand each candidate''s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

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