Admin Assistant

Apex Resources Limited are on the lookout for an Admin Assistant in Dartford, DA1

Role description below:

BUSINESS SUPPORT ADMINISTRATIVE ROLE

• Positive and friendly individual required with good level of communication, our business is based on good relationships with our clients
• Working from Office preferred full time as trying to build a team and a happy environment / working culture, not just an empty office
• Temp to Perm, 20 hours per week (Mon-Fri) with a view to increasing potentially if required
• Can be flexible with School Holidays for the right person in terms of hours and office working
• Training can be made available to support growth into a business looking to expand
• If someone is capable of more than the role, then we can produce a long-term training plan once permanent

1. Office & Operational Management

• Oversee the day-to-day running of the office and administrative functions, purchasing anything to ensure the office can run smoothly
• Ensure consistent processes across projects for documentation, reporting and communication - setting up job folders and ensuring all documentation is saved consistently and accurately, this will include chasing sites and site managers
• Uploading documents to portals for clients when required
• Support mobilisation of new projects (set-up of systems, documentation, trackers and reporting structures).
• Where you feel processes are duplicated, identify, report it and implement improvements to streamline workflows and reduce inefficiencies.

2. Commercial & Project Support

• Log in all new enquiries and keeping a track of items such as client, dates issued and received, win success rate etc.
• Assist with project cost reporting and margin tracking. Inputting values into Excel
• Submitting receipts and invoices to Dext for reporting by the Accountant) and logging invoices and receipts to keep a record of payment date.
• Support preparation of monthly CVRs (Cost Value Reconciliations)
• Produce Purchase Orders for suppliers and subcontractors
• Monitor overhead spend and office-related budgets.
• Keep a record of any orders placed directly by the Operations Manager and Site Managers. I.e. Concrete Volumes etc in pours.
• Support procurement administration and supplier onboarding processes.
• Complete Client PQQ for becoming part of their supply chain

Ongoing work for the right candidate.

Contract Rate: -1618 per hour DOE

If you are interested and available, please apply and call the office on (phone number removed) and ask for Raluca