Travel Manager

Agency :Havas London

Job Description :We are seeking a detail-oriented and organized Travel Manager to join our team.

The Travel Manager responsibilities include managing corporate travel service providers, support to negotiations on contracts and managing relationships with travel suppliers, assisting all travel arrangements for the organization, and developing strategies to improve travel programs.

Our ideal candidates have a strong understanding of the travel industry, excellent problem-solving skills, and an ability to negotiate effectively.

Ultimately, the role of the Travel Manager is to ensure all travel arrangements run smoothly and align with the needs and requirements of the company.

Description :The Travel Manager is responsible for the improvement of the Travel process in Havas. You will be the single point of contact for the Group. You''ll be coordinating the different parties involved in the process (HR, Indirect Purchasing, IT, and Finance).The travel manager is responsible for planning, organizing, and implementing travel plans. Travel manager is responsible for cost management, ensuring safety and comfort of the travelers, and make sure all travel operations run smoothly.Job Responsibilities:Constantly looking for travel spend reduction opportunities in coordination with IdP (in charge of negotiation)Monitor spends in CONCUR / BCD Reports (by supplier, by entity, trends, …) with IdP commodity buyer,

Identify savings opportunities for further IdP negotiation,

Monitor KPI and actual billing from CONCUR and Self Booking Tool providers (BCD).

Ensure better compliance vs global policy from Havas employeesDevelop and implement corporate travel policies,

Define and execute data analytics based on actual data to track deviances vs policy,

Communicate with organization management results analysis on main issues,

Coordinate internal control and internal audit, when necessary,

Push in all Havas agencies for digitalization (no more paper) when possible.

Push for continuous process improvement and standardizationEnsure CONCUR is widely used (no local tools),

Promote a core model for all Havas agencies,

Reduce cash advance as much as possible,

Work with IT to automate interfaces master data synchronization,

Ensure CONCUR core model is consistent

Provide advice on travel documents, insurance,

Propose updates of local Travel Policy for HR and Finance validationsupport QandA on Global / Local Travel Policy

propose changes

manage validation by HR

update communication tool in Havas with best practices and QandA

Point of contact with travel suppliers:Point of contact for CONCUR and Travel Management company (BCD and other TMC’s)

Inform travelers of CONCUR, BCD and TMC’s warning messages / alerts

Maintain with CONCUR and BCD and other TMC’s list of critical blocking point

Ensure compliance with procedures and service quality,

Stay informed about travel industry trends and best practices,

Stay updated through workshops, seminars, and industry conferences.

Point of contact with travelers and travel arrangers:Collect complaints, travel problems and find solutions with suppliers,

Ensure compliance with procedures and service quality,

Assist Travelers and travel arrangers,

Propose travel trainings

The ideal candidate hasProven work experience as a Travel Manager

Knowledge of international travel regulations, customs and currencies

Knowledge of TandE reporting and processing

Working knowledge of MS Office software

Excellent communication (oral and written) and negotiation skills

Well-organized and reliable

An analytical mind with strong business acumen

Customer-oriented approach

High school diploma or equivalent; bachelor’s degree is preferred

At least one professional experience in an advertising / communication context

At least 5 years’ professional experience in Travel management context

Focus on rigor, analytical skills

Strong ability to communicate across global / local organization

Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions

Responsiveness and problem resolutions skills

Experience in CONCUR is a real plus

English language mandatory (French is a plus)

Additional InformationJob Title: Travel Manager

Work Environment: Office setting with options for remote work. Some travel may be required for meetings with travel suppliers.

Reporting Structure: Reports to the Global Travel Manager.

Salary: Salary is based upon candidate experience and qualifications, as well as market and business considerations.

Location: London

Employment Type: Full-time

Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

#LI-AC2Contract Type :Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

Introduce Yourself

If you don''t find a suitable opening on our Career Site, don''t worry! You can still send your resume to us.Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health and You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation.Life at HavasWe take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore.Havas Creative NetworkAt Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients.Havas Media NetworkWe create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.Havas HealthDriven by human purpose and focused on the betterment of humanity through health, Havas Health and You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking ..... full job details .....