School Office Manager

Main duties and responsibilities

Under the direction of the Headteacher, the post holder manages the workload of the officeResponsible for all of the activities of the school office on behalf of the headteacher working with and managing constantly conflicting priorities and deadlinesReceive attendance calls from parents/carersRetrieve answerphone messages and pass onto relevant staff as appropriateCreate and maintain a process to produce daily registration sheets in preparation for a Fire DrillSafely admit staff, pupils and visitors into the building in accordance with Health and Safety and Safeguarding policiesOrganise and send out letters for pupil meetingsProduce documentation and minutes in relation to pupil and staff meetingsProvide administrative support to SLT as required including updating the school diary on a daily basisMonitor the school\''s Admin email account, passing on all messages to relevant staff in a timely and effective wayCollect and sign for all deliveriesPrepare all pupil packs for Academic Review DayCreate new pupil admission packs with information provided by the local authorityCreation and maintenance of accurate and confidential recordsArrange all new pupil interviews and monitor any non-attendanceLiaise with mainstream school to collect pupil files for all new startersUpload all new pupil information onto Arbor, including permanent exclusion lettersEstablish an effective organisation system for pupil files, including new files for all new pupilsForward all pupil files to relevant onwards provisionArchive all Year 11 pupil files in the appropriate wayOrganise for collection and disposal of all white wasteBe the first point of contact for visitors and external professionals and ensure they receive a professional welcomeMaintaining professional boundaries at all times and observing / upholding the values and ethos of the Federation whilst contributing to the overall vision of the organizationManage and submit the whole school censusTo complete any additional administrative duties not included within this list as required by the Head of School/HeadteacherPerson Specification

Excellent interpersonal skills including telephone and face to faceExperience of working in an administrative role within a schoolKnowledge and experience of Arbor and willingness to undertake additional training asExperience and confidence in using ICT to support thePerseverance in making contact with hard to engage parents /Good organisational skills and ability to work toPro-active approach to team-workSound understanding of confidentiality and safeguardingAbility to speak with confidence and accuracy, using accurate sentence structures and vocabularyAbility to choose the right kind of vocabulary for the situation in hand without a great deal of hesitationAbility to tailor your approach to each conversation to be appropriate to the customer, responding clearly with fine shades of meaning, even in complex situationsGeneral

The scope of this profile reflects the needs of the Trust at the present time; it is not intended to be a fully inclusive or exhaustive list. The post holder may therefore be expected to work flexibly and perform such other duties other than those given in the job description.The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or the level of responsibility entailed. The profile will be subject to continuous review as the needs and requirements of the Trust change over time.APPLICATION REQUIREMENTS FOR VERITAS EDUCATIONAll applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policyYour CV must cover the last 10 years of employment history where possible and all employment breaks must be explainedYou must have legal right to work in the UKYou must be willing to attend a registration interviewVeritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these.DisclaimerNothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the ..... full job details .....