Sales Vehicle Administrator

NLB-Solutions-are-working-with-a-business-in-the-motor-trade-that-are-looking-for-an-experienced-Sales-Vehicle-Administrator-to-join-the-team-and-help-to-maintain-the-smooth-running-of-the-team.-The-role-is-to-support-a-busy,-fast-paced-team-and-work-in-a-environment-that-will-offer-opportunities-to-grow-and-develop.

The-role-will-provide-accurate-and-efficient-administrative-support-to-the-Sales-Department-across-all-vehicle-brands,-ensuring-the-smooth-management-of-new-and-used-vehicle-stock,-vehicle-invoicing,-funding,-government-grant-applications-and-associated-sales-administration.

The-role-requires-a-highly-organised-individual-with-excellent-attention-to-detail,-strong-communication-skills-and-the-ability-to-manage-multiple-priorities-in-a-busy-motor-dealership-environment.

Duties:

New-&-Used-Vehicle-Stock-Management

• Manage-and-maintain-accurate-records-for-new-and-used-vehicle-stock-across-11-brands.-Monitor-vehicle-movements,-status-changes-and-stock-records.
• Ensure-vehicle-information-is-accurate-and-up-to-date-across-relevant-dealership-systems.-Liaise-with-Sales-and-Accounts-teams-to-ensure-vehicles-are-correctly-processed-from-acquisition-through-to-sale.-Identify-and-resolve-stock-administration-discrepancies-promptly.

Vehicle-Invoicing-&-Product-Administration

• Prepare-and-process-vehicle-invoices-accurately-and-within-required-timescales.-Set-up-and-administer-additional-products-and-services-associated-with-vehicle-sales,-including-warranties-and-insurance-products.
• Ensure-all-vehicle-sale-documentation-and-invoicing-information-is-complete-and-accurate.-Liaise-with-Sales-and-Accounts-to-resolve-invoicing-queries.

EV-Government-Grant-Applications

• Complete-and-submit-government-grant-applications-relating-to-eligible-electric-vehicles.-Ensure-applications-are-accurate,-fully-supported-by-the-required-documentation-and-submitted-within-relevant-deadlines.
• Monitor-applications-and-follow-up-on-outstanding-information-or-payments.-Maintain-accurate-records-of-grants-applied-for-and-received.

Vehicle-Settlements-&-Direct-Purchases

• Raise-vehicle-settlement-requests-and-prepare-the-necessary-paperwork-for-Accounts-to-process.-Process-documentation-relating-to-direct-vehicle-purchases.
• Liaise-with-Accounts,-Sales-teams,-finance-providers-and-suppliers-where-required.-Ensure-all-required-documentation-is-completed-accurately-and-promptly.

Funding-Management

• Manage-vehicle-funding-administration-and-ensure-vehicles-are-correctly-allocated-to-the-appropriate-funding-arrangements.-Monitor-funding-positions-and-ensure-required-documentation-is-completed.
• Liaise-with-finance-companies-and-internal-departments-to-resolve-funding-queries.-Ensure-funding-information-is-accurate-and-up-to-date.

Fully-Paid-Vehicle-Management

• Manage-the-administration-of-fully-paid-vehicles.-Monitor-outstanding-balances-and-ensure-vehicles-are-correctly-recorded-as-fully-paid.
• Liaise-with-Accounts-and-Sales-to-ensure-payment-and-vehicle-documentation-is-reconciled-correctly.-Ensure-vehicles-are-progressed-through-the-relevant-sales-and-administration-processes-without-unnecessary-delay.

General-Responsibilities

• Provide-high-quality-administrative-support-to-the-Sales-and-Accounts-departments.
• Maintain-accurate-records-and-ensure-all-documentation-complies-with-company-procedures.-Work-closely-with-Sales-Executives,-Sales-Managers,-Accounts-and-other-dealership-departments.
• Handle-confidential-financial-and-customer-information-appropriately.-Meet-deadlines-and-manage-competing-priorities-effectively.
• Identify-opportunities-to-improve-administrative-processes-and-efficiency.-Maintain-a-high-level-of-accuracy-and-attention-to-detail-at-all-times.-
• Carry-out-any-other-reasonable-duties-required-to-support-the-dealership''s-sales-operation.

Experience:

Essential

• Previous-administration-experience-within-a-motor-dealership
• Strong-attention-to-detail-and-accuracy.
• Confident-using-Microsoft-Office-and-dealership-management-systems.
• Ability-to-work-independently-and-as-part-of-a-team.
• Strong-communication-skills.
• Ability-to-manage-multiple-tasks-and-deadlines-in-a-fast-paced-environment.