Purchasing Administrator

Inspire Resourcing are currently recruiting a Purchasing Assistant for our well-established engineering client based in Chesterfield.

This is a fantastic opportunity for an experienced purchasing professional to join a busy and successful business, working closely with the Procurement Manager and wider internal teams.

The successful candidate will be responsible for supporting the full purchasing process, from obtaining quotes and raising purchase orders through to shipment management, stock control and supplier relationships.

Key Responsibilities

• Obtaining and reviewing supplier quotes, negotiating pricing where appropriate.
• Raising, amending and managing purchase orders.
• Processing orders and ensuring all supplier acknowledgements are received.
• Liaising with suppliers regarding pricing, availability, lead times and delivery schedules.
• Arranging shipments and coordinating deliveries.
• Managing freight and shipment arrangements, including liaising with logistics providers and freight forwarders.
• Managing relevant import and shipment documentation.
• Tracking orders through to delivery and proactively resolving any delays or issues.
• Working closely with internal departments, including Sales and Goods In, to ensure purchasing and delivery requirements are communicated effectively.
• Monitoring stock levels and assisting with inventory management.
• Completing weekly PI checks, investigating and resolving any discrepancies.
• Maintaining accurate purchasing, supplier, pricing and order records.
• Dealing with invoice queries, delivery discrepancies and damaged goods.
• Ensuring materials meet required quality standards and specifications, including obtaining Material Test Certificates (MTCs).
• Sourcing new suppliers and obtaining competitive quotations.
• Completing European currency conversions and financial conversions to ensure consistency and continuity when reviewing supplier pricing and order values.
• Building and maintaining strong relationships with suppliers and logistics partners.
• Providing general purchasing and administrative support to the Procurement Manager.

Requirements

• Previous experience within a purchasing/procurement environment is essential.
• Experience of raising and managing purchase orders.
• Good understanding of purchasing and supply chain processes.
• Experience with freight, shipments and delivery coordination would be advantageous.
• Strong numerical and analytical skills.
• Good understanding of pricing, costs and financial information.
• Experience with currency conversions, particularly European currencies, would be beneficial.
• Experience using ERP/MRP systems is desirable.
• Excellent communication skills, with the ability to liaise confidently with suppliers and internal departments.
• Strong Microsoft Office skills, particularly Excel.