Purchase Ledger Assistant

Key Accountabilities

- Accurately process and code high volume of purchase invoices, ensuring they are matched to

purchase orders and delivery notes where applicable.

- Maintain the purchase ledger by recording all transactions in a timely and accurate manner.

- Prepare and process supplier payment runs in accordance with company payment schedules and

terms.

- Reconcile supplier statements, investigate discrepancies, and resolve invoice or payment queries

promptly.

- Liaise with suppliers and internal departments to ensure smooth resolution of issues and maintain

strong supplier relationships.

- Ensure all purchase ledger documentation is filed and stored in line with company policies and audit

requirements.

- Support the accounts team with ad hoc administrative and financial tasks as required.

Experience and Knowledge:

Essential:

- Previous experience working in an accounts department or similar finance role.

- Strong numerical skills and attention to detail.

- Proficient in Microsoft Excel and other Microsoft Office applications.

- Ability to process high volumes of invoices accurately and efficiently.

- Strong organisational and time management skills with the ability to meet deadlines.

- Excellent written and verbal communication skills.

- Ability to work independently as well as part of a team.

- Professional, reliable, and trustworthy, with a strong sense of confidentiality when handling financial

data.

- A proactive approach to problem-solving and resolving discrepancies

Desirable:

- Familiarity with UK VAT rules and how they apply to supplier invoicing and accounts payable.

- Understanding of HMRC regulations relating to payments and invoicing.

- Experience working with BACS and other UK payment systems.

- Ability to contribute to process improvements and efficiency within the purchase ledger function.