Purchase Ledger Assistant

Purchase Ledger Assistant - passionate about Finance, Entertainment, Media and Live events, ideally with exposure to Production accounting with Advanced Excel skills, Sage X3 experience and a strong attention to detail. 

About the Role
Our client in the live entertainment industry is seeking a proactive and detail-oriented Accounts Payable Assistant to join their busy AP team. In this role, you will be responsible for the full range of purchase ledger duties, ensuring supplier invoices, staff expenses, and payments are processed accurately and on time. You’ll work closely with internal teams, venues, and external suppliers to resolve queries efficiently and maintain smooth financial operations.

Key Responsibilities

• Accurately post supplier invoices, matching to purchase orders and receipts.
• Process staff expense claims.
• Run two weekly payment runs (suppliers and settlements), ensuring accuracy and timeliness.
• Carry out supplier statement reconciliations and resolve any discrepancies.
• Work closely with internal teams and external suppliers to investigate and resolve queries.
• Create and maintain supplier accounts with accurate, verified information.
• Perform credit card analysis and process manual payments.
• Manage incoming calls and emails, sharing responsibility for the AP mailbox.
• Provide cover for colleagues during holidays and absences.
• Complete credit application forms and support with clearing aged queries.

• At least 2 year’s purchase ledger experience, including 3-way matching (PO - Receipt - Invoice).
• Strong time management skills with the ability to work under pressure and to deadlines.
• A keen eye for detail and the ability to multitask effectively.
• Strong IT skills and a willingness to learn quickly.
• Excellent communication skills to build relationships with internal and external stakeholders.
• Experience working with multiple ledgers and high transaction volumes