Project Administrator

Project Administrator
£15.00 p/h //Mon-fri 8am-5pm//Fixed term contract of 6 months
Role Purpose
Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.
Key Duties & Responsibilities
•    Time & Attendance (eApps)
•    Manage and validate all eApps hours for assigned projects.
•    Ensure hours align with rotas, contracts, and customer agreements.
•    Close errors, late entries, and discrepancies before payroll cut-off.
•    Maintain full audit traceability for time data.
Payroll Administration
•    Prepare, validate, and submit payroll sheets in line with UK payroll cycles.
•    Resolve payroll queries (hours, rates, overtime, absences, corrections).
•    Act as the primary interface with Payroll and Operations.
•    Ensure zero-defect payroll submission.
•    Orders, Purchase Orders & Invoicing Support
•    Raise, track, and reconcile orders and purchase orders (POs).
•    Ensure PO values, rates, and scope match contractual terms.
•    Support invoicing through accurate hour and cost confirmation.
•    Resolve PO and invoice mismatches with Finance.
Financial & Cost Control
•    Maintain labour cost trackers and support budget control.
•    Provide visibility of actuals vs forecast to Project Managers.
•    Flag cost risks, revenue leakage, and non-recoverable hours early.
Reporting, Data & Compliance
•    Produce accurate reports on hours, headcount, and costs.
•    Ensure consistency across eApps, payroll, and finance systems.
•    Maintain controlled records for audits and customer reviews.
•    Comply with Company standards, GDPR, and customer requirements.
•    Stakeholder Support
•    Interface with Operations, Finance, Payroll, and Customers.
•    Communicate clearly on hours, billing, and administrative status.
•    Support project mobilisation, ramp-up, and close-down phases.
•    Continuous Improvement
•    Identify inefficiencies in admin and payroll processes.
•    Support standardisation and process optimisation across projects.
Key Outputs
•    Accurate payroll, on time, every cycle
•    Clean eApps data with full audit traceability
•    Controlled POs and invoice-ready cost data