Procurement Assistant

Procurement Assistant

County Durham

Permanent

Jackson Hogg Procurement & Supply Chain division are delighted to be supporting an organisation in County Durham on the appointment of a Procurement Assistant to join their small, close-knit team.

This is a full time and permanent role that can offer a competitive salary. 

We are open to candidates without procurement experience but who have good administration and computer skills, a graduate seeking their first role or someone with some procurement/purchasing knowledge. 

The Role:

• To ensure appropriate elements of the electronic purchase ordering gateway are dealt with efficiently and effectively across various order types, including development projects, overheads, construction and operations.
• To co-ordinate the pre-qualification and vendor due diligence process of both new and existing suppliers through to conclusion and to liaise with finance, health and safety, and technical co-ordinators for their input into the assessment. 
• To assist with the assessment of suppliers.
• To assist with the completion of appointments and contract variations, ensuring they are issued to suppliers / consultants in a timely manner and tracked.
• To ensure appointments and contract variations are signed appropriately, and hard copy documents and electronic copies are filed off accordingly whilst unsigned contracts and variations are expedited regularly and reconciled to a purchase order.
• To assist with the co-ordination of tendering exercises, responsibilities to include, carrying out initial review of Client Brief and fee schedules prior to issue of tender, supplier due diligence as appropriate, initial review of bids received and completion of tender review schedules.
• To ensure record Database and system are maintained to guarantee information dashboards and Work in Progress (WIP) reports are real time.
• To report, on a monthly basis, the audit statistics for the procurement team’s Key Performance Measures (KPMs).
• To ensure appropriate service contracts for central services, covering utilities, facilities and IT, are documented, referenced and saved.
• To take ownership of the Procurement intranet page liaising with the marketing team to ensure information is relevant and current.

The Person/Specification:

• Proven experience of at least 1 year in Procurement / Purchasing role would be desirable but not essential
• Open to graduate level, administration background or someone with some purchasing experience
• Completed Procurement Apprenticeship or similar
• Educated to ‘A’ level or equivalent
• Sound knowledge of Excel & Microsoft Office
• Excellent numeracy skills

This is an urgent requirement so early application is highly recommended! Interviews to take place in September 2025 with an ASAP start date available. For more information, please contact Gemma Yeadon - Sector Lead | Procurement at Jackson Hogg Recruitment.