Personal Assistant

Personal Assistant - Office based in Ruislip 5 days. 
About the Role
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities.
The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation.
Key Responsibilities
Organisation & Time Management

• Manage complex diaries, appointments, and schedules.
• Coordinate and prioritise multiple tasks and deadlines.
• Track key dates, meetings, actions, and deliverables.
• Anticipate requirements and proactively resolve issues.

Business & Operational Support

• Prepare meeting agendas, minutes, and action trackers.
• Conduct research and compile information to support decision-making.
• Assist with project coordination and administrative tasks across various business functions.
• Liaise with external stakeholders, suppliers, consultants, and professional advisers.

Administrative Support

• Organise travel arrangements, accommodation, and transport.
• Prepare and maintain documents, reports, presentations, and filing systems.
• Manage incoming correspondence, calls, and emails professionally.
• Support the efficient operation of office facilities and administrative processes.

Personal Assistance

• Provide support with personal administration and appointments.
• Assist with the management and reconciliation of expenses, invoices, and related documentation.
• Undertake ad hoc tasks and errands as required.
• Handle sensitive information with the utmost confidentiality.

Communication & Relationship Management

• Act as a key point of contact on behalf of senior leadership.
• Build and maintain strong relationships with internal and external stakeholders.
• Communicate effectively and professionally at all levels.

About You
You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload.

Skills & Experience

• Previous experience as a Personal Assistant / Executive Assistant
• Exceptional organisational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to manage confidential and sensitive information with discretion.
• Flexible, proactive, and capable of working independently.
• Degree educated is advantageous but not essential.

What’s on Offer?

• A diverse and rewarding role supporting senior leadership.
• Exposure to a broad range of business activities and projects.
• A professional and collaborative working environment.
• Opportunities to develop your skills and make a meaningful contribution to the organisation.

If you are a motivated, resourceful, and dependable individual looking for a varied Personal Assistant role, we would be delighted to hear from you.

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