Personal Assistant (Construction Sector)

Personal Assistant (Construction Sector)
Location: Battle, East Sussex
Hours: Monday – Friday, 8:30 am – 5:00 pm (occasional out-of-hours support may be required )

About the Role

We are seeking a highly organised and proactive Personal Assistant with experience in the construction industry to provide both business and personal support to a busy Managing Director. This is a varied, fast-paced role where no two days are the same — you’ll be central to keeping both the office and the Director’s life running smoothly.

The ideal candidate will have at least 3 years’ experience as a PA, ideally within a construction environment, with the ability to anticipate needs, manage multiple priorities, and maintain confidentiality at all times.

Key Responsibilities

Business Support

• Office management — supporting staff to maximise productivity and morale
• Site support — assisting construction sites with day-to-day issues as they arise
• Health & Safety — issuing RAMS, CPP, FSP&RA documentation to clients
• Team coordination — ensuring all teams are kept informed with up-to-date information
• Handover administration — maintaining accurate records ready for client handovers
• Weekly reporting — preparing rota, labour pairs, stock lists, H&S reports and meeting minutes
• Fleet & training support — assisting with vehicle management and training compliance
• Accreditation renewals — supporting with CHAS/SMAS renewals

• Complex diary and travel management — including arranging hotels, transport, events, and bookings
• Proactive inbox and correspondence management
• Managing confidential personal information (documents, finances, property records, tenancy agreements, mortgage details)
• Handling school, household and property-related administration
• Ordering, returns, and expense tracking
• Forward planning — thinking ahead, identifying issues, and providing solutions before they arise

• Minimum 3 years’ PA experience, preferably within construction or a related industry
• Highly organised with excellent attention to detail
• Strong communication skills — able to liaise confidently with staff, clients, and suppliers
• Resilient, proactive, and able to thrive in a busy, sometimes high-pressure environment
• Confident handling of sensitive and confidential information
• Able to work with flexibility, occasionally outside standard office hours

• Competitive salary (depending on experience, with potential flexibility for the right candidate) and very good benefits including onsite parking and comprehensive healthcare
• Full-time, office-based role in Battle, East Sussex
• Opportunity to work closely with a successful Managing Director in a trusted, long-term role