Part Time Executive PA

My client in Birmingham is looking for a Part Time Secretary to join their bsuienss on a permanent basis. Key Responsibilities includeTake full responsibility for the Director''s diary and calendar management.Schedule, coordinate, and rearrange appointments and meetings as required.Identify and resolve diary conflicts, ensuring the Director''s time is managed efficiently.Plan the Director''s schedule around client meetings, internal meetings, deadlines, and business commitments.Ensure the Director is fully prepared for upcoming meetings and appointments.Provide reminders and relevant information ahead of important meetings and commitments.Arrange and book internal and external meetings with clients, colleagues, professional advisers, and other contacts.Coordinate meeting availability across multiple attendees.Send meeting invitations, confirmations, agendas, and supporting documentation.Arrange meeting rooms, refreshments, video conferencing, and other requirements where necessary.Take meeting notes and distribute actions or follow-ups when required.Monitor outstanding actions and ensure appropriate follow-up.Provide day-to-day secretarial and administrative support to the Director.Manage incoming emails, correspondence, telephone calls, and general enquiries.Draft and format letters, reports, presentations, and other documents.Prepare documents and information required for client meetings.Maintain organised electronic and physical filing systems.Assist with general office ..... full job details .....