Part Time Business Support & Brand Coordinator

Part Time Business Support & Brand Coordinator

Woking

-20 - -25 per hour

20 - 25 hours per week (flexibility with days worked)

Our client is seeking a highly organised and proactive Business Support & Brand Coordinator to support the day-to-day operations of the business across finance, administration, and brand management. This varied role is ideal for someone who enjoys working across multiple functions, has excellent attention to detail, and takes pride in maintaining high standards of professionalism, accuracy, and brand consistency.

Key Responsibilities:

Finance & Accounts Administration

• Chase engineers for timesheets and prepare timesheet submissions
• Support invoicing, project billing, and payment processing
• Chase overdue client payments and monitor outstanding debtors
• Update cashflow trackers and maintain financial spreadsheets
• Process purchase orders and supplier invoices
• Carry out account reconciliations and chase outstanding receipts
• Enter invoices into Xero and maintain accurate financial records
• Review and process employee expense claims

Office Administration

• Provide general administrative support across the business
• Organise and maintain office supplies and equipment
• Manage records, documentation, and filing systems
• Assist with ad hoc projects and office coordination activities
• Support the smooth day-to-day running of the office

Brand & Marketing Coordination

• Maintain brand consistency across all customer-facing communications and materials
• Review presentations, proposals, website content, and marketing collateral to ensure quality and alignment with brand standards
• Support marketing campaigns and outreach activities
• Coordinate with external agencies, designers, and suppliers where required
• Assist with the development and maintenance of brand guidelines, messaging, and visual identity
• Work closely with Business Development and CRM teams to support brand positioning and customer engagement
• Contribute to marketing and branding projects as required

Skills & Experience

• Previous experience in administration, office coordination, business support, or a similar role
• Experience supporting branding, or customer-facing communications would be beneficial
• Strong organisational skills with excellent attention to detail
• Good working knowledge of Microsoft Excel and financial administration processes
• Experience using Xero; knowledge of Soldo or Projectworks would be advantageous
• Strong written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• A proactive, adaptable, and hands-on approach
• Ability to build positive working relationships with colleagues, clients, and suppliers