Operations Coordinator - London

Overview

Verto is on a mission to provide the best possible start to college for traditional students. We begin by making travel and experiential education a core part of every student''s first year. Our participants start college overseas in one of five Verto locations and take fully accredited in-person classes from our Academic Provider, the University of New Haven. After completing 1-3 semesters with Verto, participants seamlessly transfer to one of 40+ partner universities in the United States. Along the way, participants become more mature, empathetic global citizens who have a greater sense of purpose and direction for their lives.At Verto, we\''re creating a different model. We\''re driving the costs down and acceptance rates up. We connect participants to the world and give them a chance to discover who they are before making them choose a major. We\''re out to build a transformational company that makes higher education more accessible and impactful. We are backed by First Round Capital and other top VCs.Position Description

The Operations Coordinator is part of the full-time staff of the study center. On-site staff are committed to supporting future and current organizational objectives through the design, implementation, and execution of strategic, innovative, data-driven, and research-based practices in support of Verto\''s mission. The on-site staff serve as champions across the organization to ensure each and every practice creates a significant impact on the student experience as well as organizational goals aligned with the Mission and Vision of Verto Education.The Operations Coordinator serves in a key role responsible for supporting the day-to-day functions of the Study Center finance and operations coordination. The Operations Coordinator collaborates with the Program Director to comply with financial and operational requirements of the Study Center so as to maximize the day to day efficiency of the work-flow.In addition to financial and operational tasks, this role assists with planning, managing and delivering educational excursion logistics. In collaboration with the Academic Director, and Academic Coordinators, the Operations Coordinator oversees the logistics and administration of courses and experiential learning activities.Responsibilities

Assist with obtaining, compiling, and organizing student enrollment documentationDuring arrivals and orientation, support the Program Director in logistics of orientation week (staffing and scheduling) with full availabilityAssist with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable)Assist the Program Director by supporting center logistics (repairs, managing inventories, providing utilities and maintenance reports)Coordination of contracts, capacity and space analysis, along with financial filingsPrepare reports, spreadsheets, briefing notes, and correspondence materialsCreate budgets and provide forecasts compared to actual financial resultsCreate and manage calendar of excursions in collaboration with Student Life Manager and Program DirectorBook excursions and experiential learning activities, manage the logistics, create itineraries, and communicate them to staff in a timely mannerAttend excursions when requiredDistribute and archive confidential files and documentsProvide support to the Program Director, Student Life Manager, and Academic Director with planning and operations activitiesLiaise and assist staff and managers with operational prioritiesAssist with staff onboarding and trainingProactively work to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocolsMaintain a professional appearance and demeanor at all timesOther job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important!Front desk duties as necessaryMinimum Requirements and Qualifications

Ability to work on-site in an office environment2/3 years of experience in an operations or administrative roleFluency in EnglishExcellent verbal and written communication skills; the ability to provide verbal and written information, and provide instructionsExcellent problem-solving skills; ability to investigate and analyze information and draw conclusionsStrong computer skills, including Google Suite and/or Microsoft Suite, to include Excel, Word and PowerpointExperience managing projectsAbility to work independentlyFlexible and responsive to changePreferred Requirements and Qualifications

A 2 or 4 year college degree in Business, Accounting, or a related field1-2 years of experience in accounting and bookkeepingKnowledge of Human Resources rules and regulationsDirect experience with administration in education abroadPrevious experience in Higher Education or Education Abroad organizationsSite Specific Requirements and Qualifications

Authorized to work in the country - Verto Education is unable to sponsor visas.Fluency in local languageNote : Even if you don\''t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role\''s requirements.Verto Education is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Verto Education\''s United States Entity uses E-Verify. View the E-Verify Poster and the Immigrant and Employee Rights for more ..... full job details .....