Office Manager/People Administrator

Smarter Grid Solutions – Office Manager and People AdministratorSmarter Grid Solutions is a pioneering software technology company working at the intersection of clean energy, advanced digital technology, and power systems. We are a team of electrical engineers, software developers, analytics and consulting experts and more, transforming tomorrow’s electric grid to be cleaner, more efficient, and more sustainable.

We are seeking an Office Manager and People Administrator to join our friendly People team based in Glasgow. This role is fully office based and is responsible for organising, coordinating, and undertaking all day-to-day operations of the Glasgow office to ensure everything runs smoothly. You would also support the People team with a range of administrative duties.

The Role

Manage the day-to-day operations of the Glasgow office

Handle incoming calls to the Glasgow office

Coordinate facilities and liaise with suppliers

Plan and schedule meetings and appointments, including room bookings

Prepare correspondence, reports, financial data and presentations

Arrange travel, accommodation and guest visits, and organise the annual Christmas party

Coordinate office activities and ensure compliance with company policies and health and safety regulations

Manage internal systems and processes

Oversee company credit card transactions, perform reconciliations and secure approvals

Process financial transactions such as employee expenses and supplier invoices

Liaise with stakeholders to arrange onboarding and induction plans for new joiners

Manage background screening and compliance for all new employees

Prepare and issue routine and ad hoc letters, offers and contracts to employees

Provide ad hoc support to the People Director and People Advisor

What we are looking for

Previous experience in a similar office-based role

Proficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPoint

Exceptional organisational skills with a keen eye for detail

Excellent time-management abilities and consistent punctuality

Strong interpersonal skills and the ability to engage effectively with stakeholders at all levels

Flexible, adaptable approach to shifting business needs and priorities

Excellent written and verbal communication skills

Discretion and the ability to handle sensitive information confidentially

It would be great if you have…

Previous experience within HR administration

Worked within a fast-paced technology organisation

Benefits

Salary £25,000 - £32,000 dependent on experience

33 days holiday

5% matched Employer pension scheme

Opportunity to participate in the Company’s Profit-Sharing Incentive Bonus scheme, up to a maximum of 12% of base salary

Private Medical Insurance through Vitality

Life Cover (3x)

Cyclescheme

EV Scheme

Smarter Grid Solutions is proud to be an Equal Opportunities Employer. We are committed to working in an environment that is free from all types of discrimination, is inclusive and empowers our people to bring their whole self to work and reach their full potential. At Smarter Grid Solutions, we recognise that we can grow and thrive with a diverse team of people. We hire great people from a variety of backgrounds not just because it is the right thing to do, but because it makes our Company stronger.

We are committed to providing reasonable support or adjustments during our recruitment process. If you need support, please reach out to recruitment@smartergridsolutions.com.

Should your application be successful, we will conduct relevant employment checks before you join us ..... full job details .....