Office Manager/People Administrator

Overview

Smarter Grid Solutions is a pioneering software technology company working at the intersection of clean energy, advanced digital technology, and power systems. We are a team of electrical engineers, software developers, analytics and consulting experts and much more working on the transformation of tomorrow’s electric grid – to become cleaner, more efficient, and more sustainable.We are seeking an Office Manager and People Administrator to join our friendly People team based in Glasgow to help us in our mission to transform today’s energy systems. This role is fully office based, and the Office Manager / People Administrator is responsible for organising, coordinating, and undertaking all day-to-day operations of the office in Glasgow to ensure everything runs smoothly. You would also support the People team with a range of administrative duties.The Role

Manage the day-to-day operations of the Glasgow officeHandle incoming calls to the Glasgow officeCoordinate facilities and liaise with suppliersPlan and schedule meetings and appointments, including room bookingsPrepare correspondence, reports, financial data and presentationsArrange travel, accommodation and guest visits, and organise the annual Christmas partyCoordinate office activities and ensure compliance with company policies and health and safety regulationsManage internal systems and processesOversee company credit card transactions, perform reconciliations and secure approvalsProcess financial transactions such as employee expenses and supplier invoicesLiaise with stakeholders to arrange onboarding and induction plans for new joinersManage background screening and compliance for all new employeesPrepare and issue routine and ad hoc letters, offers and contracts to employeesProvide ad hoc support to the People Director and People AdvisorWhat we are looking for

Previous experience in a similar office-based roleProficiency in Microsoft Office applications, including Outlook, Excel, Word and PowerPointExceptional organisational skills with a keen eye for detailExcellent time-management abilities and consistent punctualityStrong interpersonal skills and the ability to engage effectively with stakeholders at all levelsFlexible, adaptable approach to shifting business needs and prioritiesExcellent written and verbal communication skillsDiscretion and the ability to handle sensitive information confidentiallyIt would be great if you have…

Previous experience within HR administrationWorked within a fast-paced technology organisationBenefits

Salary £25,000 - £32,000 dependent on experience33 days holiday5% matched Employer pension schemeOpportunity to participate in the Company’s Profit-Sharing Incentive Bonus scheme, up to a maximum of 12% of base salaryPrivate Medical Insurance through VitalityLife Cover (3x)CycleschemeEV SchemeSmarter Grid Solutions is proud to be an Equal Opportunities Employer. We are committed to working in an environment that is free from all types of discrimination, is inclusive and empowers our people to bring their whole self to work and reach their full potential. At Smarter Grid Solutions, we recognise that we can grow and thrive with a diverse team of people. We hire great people from a variety of backgrounds not just because it is the right thing to do, but because it makes our Company stronger.We are committed to providing reasonable support or adjustments during our recruitment process. If you need support, please reach out to recruitment@smartergridsolutions.com.Should your application be successful, we will conduct relevant employment checks before you join us ..... full job details .....