Office Manager

OverviewOffice Manager (Part-Time, 3 Days/Week)

Location:

Edinburgh (Primarily office-based, with some flexibility as required)

Salary:

£30,000–£35,000 per annum (Full-Time Equivalent)

Hours:

3 days per week, 9am–5pm (with 1 hour lunch break)

Applications close:

Friday 3 October 2025, 5pm

Interviews:

Week commencing Monday 6 October

Preferred start date:

Monday 3 November 2025 (or as close as possible)

Join Our Ambitious, Growing Team

Holyrood PR is an award-winning, ambitious PR agency with a dynamic, supportive team. As we continue to grow, we’re seeking a highly organised, proactive Office Manager to play a pivotal role in the smooth running of our business operations. This is a fantastic opportunity to join a positive, collaborative environment where your contribution will be valued and your professional development supported.

About the RoleAs Office Manager, you’ll be responsible for the effective and efficient running of our office, facilities, practices, procedures, accounts, and performance monitoring systems. You’ll work closely with the Directors and wider team to ensure the business operates smoothly and continues to improve.

This is a primarily office-based role, as you’ll be at the heart of our team and operations.

Key ResponsibilitiesFinancial Administration

Maintain accurate bookkeeping using accounts software (currently Sage, with a likely move to Xero or Quickbooks)

Produce reliable monthly management accounts and cashflow analysis for Directors

Raise and monitor client invoices, track payments, and manage overdue accounts

Reconcile bank accounts and petty cash monthly

Assist with year-end accounts and VAT returns

Manage payroll changes and pension administration (NEST)

Prepare and track staff expenses and P11D forms

Office and Facilities Management

Oversee all office facilities, maintenance, cleaning, and supplies

Ensure compliance with Health and Safety and insurance requirements

Liaise with IT support and manage IT issues, asset database, and business continuity processes

Manage utilities and supplier contracts, ensuring best value for the business

Oversee recycling, post, and stationery purchasing

Human Resources and Team Support

Maintain staff contracts, HR records, and the Staff Handbook

Support recruitment, onboarding, and induction processes

Organise and schedule staff appraisals, training, and development

Monitor staff rotas, holidays, and absence records

Attend disciplinary hearings and ensure legal compliance in HR matters

Performance and Diary Management

Produce monthly reports on staff and business performance

Maintain and process timesheets and performance tracking systems

Manage Directors’ diaries, meeting room bookings, and internal meetings

Support the organisation of staff events, team-building activities, and industry award submissions

Reception and Office Culture

Welcome visitors and callers, providing refreshments as needed

Help foster a positive, tidy, and welcoming office environment

About you

We’re looking for someone who is:

Highly organised, detail-oriented, and proactive

Experienced in office management, administration, or a similar role

Confident with financial processes and accounts software (Sage, Xero, or Quickbooks)

Comfortable with HR administration and supporting a team

A strong communicator, able to build positive relationships at all levels

Adaptable, positive, and keen to contribute to a growing agency

What We Offer

Competitive salary (£30,000–£35,000 FTE, pro rata for 3 days/week)

A supportive, ambitious, and friendly team environment

Opportunities for professional development and training

Primarily office-based role with flexibility as required

Regular team events and social activities

PLEASE SUBMIT YOUR CV AND COVERING LETTER ..... full job details .....