Office Administrator

Office Administrator
Chessington
Office Based Role
9am - 5:30pm
£28,000
 
A Design Company based in Chessington are on the looking for an organised and experience Office Administrator to join their growing team.

The client is looking for someone who has office experience in customer service and administration.
 
Office Administrator Responsibilities:

• Accurately process all orders from the sales team, ensuring all details are correct for a smooth handover to the contracts team.
• Maintain and update internal databases and monthly sales figures, ensuring records are consistently accurate and current.
• Provide administrative support to the sales team, including document preparation and coordination.
• Manage all incoming calls via the reception and sales lines, responding to enquiries, providing product information, and directing calls to relevant departments.
• Handle all incoming and outgoing office post, distributing to appropriate personnel and departments.
• Ensure the franking machine is operational and funded, using online portals to manage postage accounts.
• Prepare and dispatch UK and international deliveries using the franking machine and online postage systems, including samples, documents and installation parts.
• Analyse architectural drawings, specifications, and client requirements to produce and submit accurate and timely cost estimates to two members of the sales team.
• Collaborate with the sales and installation teams to ensure estimates align with product capabilities and client expectations.
• Maintain and update all databases to ensure information is current and accessible
• Keep detailed records of cost data and supplier information to ensure consistency and accuracy in all estimates.

Office Administrator Specification:

• To have experience working in customer service and administration
• Strong organisational and time management skills
• Excellent communication skills
• The ability to collaborate effectively in a team environment.
• Resilient and adaptable, thriving in a fast-paced work environment

What you need to do now:
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