Office Administrator

Office Administrator * Travel & accommodation * meetings * facilities * switchboard *  Office-based role - Bedford.  A multimillion pound technical services company is seeking a proactive and highly organised Office Administrator to join its dynamic team. This opportunity has arisen due to an internal promotion, a reflection of the company’s commitment to growth and development.

Office Administrator: the role

You’ll play a key role in coordinating travel, accommodation, and meeting logistics across the business, while also supporting routine maintenance across three UK offices. In addition, you’ll provide vital administrative support to the Finance team, helping to keep operations running smoothly.

Office Administrator: responsibilities

• Coordinate travel and accommodation requests 
• Organise meetings, schedule appointments, and oversee catering requirements
• Ensure meeting rooms are equipped and stocked appropriately
• Reconcile receipts and invoices against bookings within agreed timescales
• Manage office facilities and maintenance activities across three UK sites
• Handle switchboard calls and direct enquiries to the appropriate departments
• Provide general administrative support to the Finance team

Office Administrator: the person

• Previous office administration experience
• Naturally proactive and highly organised
• Strong time management and attention to detail
• Excellent interpersonal skills and relationship-building ability
• Positive, self-motivated team player with a “can-do” attitude
• Confident handling sensitive information in a confidential environment
• Solid PC skills and familiarity with office administration best practices

Additional information:

• Some flexibility may be required to attend exhibitions, events, or other office locations outside standard working hours
• All offers are subject to satisfactory DBS clearance
• Fully office based position (free parking at site)

This is a fantastic opportunity to join a thriving, forward-thinking company where your organisational skills will make a real impact.   Other opportunities for progression may present themselves in due course as the company expands.  25 days holiday.