Negotiable
An opportunity has arisen for an experienced and well-motivated receptionist to work in our fast-paced friendly practice. Applicants must be able to work on their own initiative, as well as part of a team and have excellent communication (verbal, written and telephone), IT and customer care skills. Knowledge of Systm1 preferable.Hours of work to be discussed at InterviewMain duties of the job
First point of contact for patients, hospitals and any other outside agencies.Main duties include answering telephone calls from patients to make appointments, repeat prescriptions and answer any queries.Actioning tasks and queries from GPs, nurses and colleagues.Processing repeat prescriptions from patients and any queries from Pharmacies.About us
Friendly and passionate team of 5 GPs and 3 Advanced Nurse Practitioners.Excellent management and well-established support team to ensure the practice is well organised and structured.Friendly, supportive atmosphere.Practice uses SystmOne practice software with Ardens templatesDedicated pharmacy team who handles all medication related queries and repeat prescriptionsDedicated in-house PCN staff including FCPs, ACPs, Mental Health Workers, Care Coordinators and Health and Well-being coachesDedicated community and home visiting teamsLarge, modern, purpose-built surgery with excellent facilities.Job responsibilities
Reception Duties:Ensure efficiency of appointment system and monitor flow of patients.Ensure that patients without appointments, but who need urgent consultation, are seen in a polite, logical, professional and non-disruptive manner.Ensure routine and urgent appointments are booked appropriately.Ensure patients are aware of times when GPs and nurses are available to give advice on the phone.Ensure that patients are aware that they can request longer consultations with GPs, if required.Explain practice arrangement and formal requirements to new patients and temporary residents and ensure procedures are completed, i.e., filling in the correct forms.Accept payment from patients for private reports and issue receipts.Follow-up path lab reports and contact patients if necessary.Respond to all queries and requests from patients and visitors.Enter all requests for home visits onto computer including all relevant information and if necessary refer to on call doctor.Action requests for ambulance transportation on-line or over the phone and enter in diary.Ensure patients are treated as individuals and extend courtesy, respect, privacy and confidentiality at all times, whilst listening to them, recognising their needs and responding to them.Ensuring efficient handover with colleagues.Provide back-up relief for reception duties as and when required at Church View Health Centre and Southmoor Surgery as required.Management of Appointment System:Ensure patient files are updated.Ensure total familiarity with all appointment systems in effect including regular and incidental variations.Book appointments for patients and all members of the practice.Management of Medical Records:Retrieve and re-file records as required, ensuring that strict alphabetical order is adhered to and in adherence to practice protocols.Ensure all correspondence, reports, results, etc are filed in the correct records and in keeping with practice protocols.Ensure all records are kept neat and tidy and in good repair with all the necessary information recorded on the outer cover and brought in line with practice policy.Preparation of Consulting Room:Ensure GP consulting rooms are prepared in advance in readiness for each consulting session, checking full range of forms and requirements of re-stocking including computer prescriptions as required by GPs and locums.Ensure consulting rooms are prepared in advance in readiness for locum staff.Ensure all consulting rooms are checked at the end of each session when the GP has left and ensure the room is left tidy and secure.Operation of the Telephone System:Receive and make calls as required in a polite and professional manner.Divert calls and take messages as requiredStart and End of Day Procedures:Open premises at the start of each day and make all necessary preparations to receive patients.Secure premises at the end of day, ensuring building is totally secured and the alarm is activated.Repeat Prescribing:Receive patient requests for authorised repeats (in writing, on-line and verbally), ensuring they are actioned within 48 hours if possible and if not a written explanation left.Ensure that the details of the issue of all repeat prescriptions are entered on the correct patient computer records.Where the information received is incorrect or insufficient please ensure that the request is authorised by the appropriate doctor to action.Provide the point of contact for patients with enquires relating to repeats and ensure that any problems are brought to the attention of the appropriate doctor and follow-up action is taken to resolve such matters.Sort out all signed prescriptions ensuring they are all signed and all queries have been actioned.Monitor electronic prescriptions allocating to the doctor/s on surgery the following day.Encourage patients to use the on-line service and electronic transfer of prescriptions to their requested chemist.Front of House:To greet patients and visitors in a friendly and courteous manner at all times.Booking in of patients not using automated system.Book appointments for patients coming to reception after clinical appointments.Receive patient requests for authorised repeats.Distributing prescriptions.General enquiries.Ensure waiting area is kept tidy.Opening Consulting RoomsAdministration:Updating waiting listsCreate, update and action tasks as appropriate.Provide administrative support for designed QOF area which includes telephoning patients, sending appointments.Choose and Book print out appointment information if requested by patientAdditional Duties:Making drinks for doctors and any visitors to the practice.To participate in staff training and meetingsConfidentiality:In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriatelyIn the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidentialInformation relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive dataHealth and Safety:Promote and maintain their own and others health, safety and security as defined in the Practice Health and Safety Policy, to include:Using personal security systems within the workplace according to Practice guidelinesIdentifying the risks involved in work activities and undertaking such activities in a way that manages those risksMaking effective use of training to update knowledge and skillsUsing appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazardsEquality and Diversity:Support the equality, diversity and rights of patients, carers and colleagues, to include:Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislationRespecting the privacy, dignity, needs and beliefs of patients, carers and colleaguesBehaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.Personal/Professional Development:Participate in any training programme implemented by the Practice as part of this employment, such training to include:Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional developmentTaking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar workQuality:Strive to maintain quality within the Practice, and will:Alert other team members to issues of quality and riskAlert other team members to issues of quality and riskAssess own performance and take accountability for own actions, either directly or under supervisionContribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performanceWork effectively with individuals in other agencies to meet patients needsEffectively manage own time, workload and resourcesCommunication:Recognise the importance of effective communication within the team and will strive to:Communicate effectively with other team membersCommunicate effectively with patients and carersRecognise peoples needs for alternative methods of communication and respond accordinglyPerson Specification
Qualifications
Good level of literacy and numeracyIT Skills -word processing (Word) to RSA 1 levelSkills and Knowledge
Ability to communicate at all levels within the organisation/local groupsAbility to work under pressureAbility to organise and prioritise workExcellent communication/interpersonal skillsGood literacy and numeracy skillsFlexibilityUnderstanding of confidentiality issuesKnowledge of the NHS or other public/voluntary sector bodiesDevelop contacts with external organisationsExperience
Good written and verbal skillsExperience in a busy office environmentExperience of secretarial and clerical systemsExperience of working in primary careExperience of working in a GP practiceDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal ..... full job details .....
Negotiable