Legal Secretary - Technology & IP Transactions

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Kirkland and Ellis LLPLocation:

London, United KingdomJob Category:

Other-EU work permit required:

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489ff00842cbJob Views:

7Posted:

25.08.2025Expiry Date:

09.10.2025col-wideJob Description:

DescriptionAbout Kirkland and EllisAt Kirkland and Ellis, we don''t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers'' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.Position OverviewPerforms a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.JOB RESPONSIBILITIES

(This list is not exhaustive and may be supplemented and changed as necessary.)The Legal Secretary must have the ability to communicate effectively, establish good working relationships and anticipate the needs of the attorneys, demonstrating excellent attention to detail and a high level of confidentiality and professionalism. Must be a resourceful team-player who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive and efficient.Utilises the Firm''s computer systems and softwareFollows the Firm''s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.Transcribes from handwritten materials and (if applicable)Establishes and maintains calendar and deadline reminderOrganises and prioritises telephone calls, mail, documents andDeal with incoming/outgoing mail asSchedules and organises activities such as meetings, conferences, departmentalBooks travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment.Maintains e-filing and management of inboxes, and records managementOpens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.Updates client contacts regularly using Client Relationship Management system (CRM).Ensures that attorneys weekly timesheets entries are dealt with in a timelyPrepares legal documents and provides administrative support for partners and attorneys to whomExercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties.Observes confidentiality of attorney-clientWorks closely with administrative supportProvides additional support during secretarial team members holidays and otherPerforms overload document work requests, filing, photocopying, as requested by other attorneys/Attends regular technical training and/or mandatoryAttends team, departmental and/or Firm-wide meetings/townhalls.Other related duties and projects asEducation, Work Experience, SkillsProven legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.Excellent English language and grammarAbility to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.Ability to organise and prioritise numerous tasks and complete them under timeAbility to proofread typed material for grammatical, typographical or spellingInterpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.Work occasionally requires additional hours to perform the essential duties of theAbility to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product.Maintains positive contact with clients, attorneys and staff and observes confidentiality of clientThe above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.Technologies/SoftwareMicrosoft Outlook, Word, PowerPoint, ..... full job details .....