Legal Secretary - Technology & IP Transactions

Legal Secretary - Technology and IP Transactions

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About Kirkland and EllisAt Kirkland and Ellis, we don''t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers\'' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Position OverviewPerforms a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

Job Responsibilities

Utilises the Firm''s computer systems and software

Follows the Firm''s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.

Transcribes from handwritten materials (where applicable)

Establishes and maintains calendar and deadline reminders

Organises and prioritises telephone calls, mail, documents

Deals with incoming/outgoing mail as required

Schedules and organises activities such as meetings, conferences, departmental events

Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses for payment.

Maintains e-filing and management of inboxes, and records management

Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.

Updates client contacts regularly using Client Relationship Management system (CRM).

Ensures that attorney weekly timesheets entries are dealt with in a timely manner

Prepares legal documents and provides administrative support for partners and attorneys

Exercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties.

Observes confidentiality of attorney-client information

Works closely with administrative support

Provides additional support during secretarial team members’ holidays and other periods

Performs overload document work requests, filing, photocopying, as requested by other attorneys

Attends regular technical training and mandatory meetings

Attends team, departmental and Firm-wide meetings/townhalls

Other related duties and projects as required

Education, Work Experience, Skills

Proven legal secretarial experience to understand law office policies and procedures and produce accurate legal documents with minimal supervision.

Excellent English language and grammar

Ability to transcribe legal documents, correspondence and reports from rough draft or dictation

Ability to organise and prioritise numerous tasks and complete them under time

Ability to proofread typed material for grammatical, typographical or spelling errors

Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff

Occasional requirement to work additional hours to perform essential duties

Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks

Maintains positive contact with clients, attorneys and staff and observes confidentiality of client information

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Technologies/Software

Microsoft Outlook, Word, PowerPoint, Excel

Visio a plus

Seniority level

Entry level

Employment type

Full-time

Job function

Legal

Industries

Law ..... full job details .....