Fleet Administrator

The tasks to be carried out will be of a mixture of supporting nature and independently leading, and will be carried out periodically, but will require working to regular deadlines:
• Maintaining the fleet tracker
• Keeping all telematics details up to date
• Keep all fleet insurances up to date.
• Procure when required cars, vans, liverys, insurances, attachments (e.g. strobe lighting), repairs, MOTs
in line with company and client procedures (procurement / sustainability / etc.)
• Maintain list of drivers and their suitability to drive Ferrovial fleet cars
• Prepare and enter into Ferrovials SAP system Insite (and other purchasing systems):
o comparativces for comparing quotes
o Purchase orders
o IFRS16 inputs for leases
• Prepare and enter carbon data for the fleet into the telematics system and Ferrovial’s system RAF
• Process driver airside driving requests
• Liase with site teams to facilitate new and existing fleet and their teams access to these vehicles
(telematics card readers)
• Prepare fleet trackers and driver reports as required.
• Propose new fleet providers and obtain quotes to enter into new agreements when required.
To have an awareness and understanding of the importance of the following Technical Competencies required
including:
• Be abel to be familiar with and administer procurement of fleet insurance, warranties, MOT
requirements, construction vehicle attire/livery
• Procurment of fleet management, being able to produce justification to procure (lease) in line with Ferrovial procurement procedures and sustainability requirements