Fleet Administrator

Are you super organised, detail-focused, and great at keeping everything running like clockwork?

We are looking for a Fleet Administrator to support our nationwide team in managing vehicles, compliance, and supplier relationships, ensuring operations stay on track. You will work closely with the Fleet Manager, helping to solve challenges before they affect colleagues or customers. If you thrive on variety, problem-solving, and making sure no detail gets missed, this could be the perfect role for you.

Responsibilities

• Provide day-to-day support for all fleet-related activities across the business
• Use fleet management system to track, update, and maintain accurate vehicle records
• Communicate with suppliers and third-party providers
• Monitor compliance data and ensure MOTs, servicing, and safety checks are up to date
• Manage tolls, congestion charges, and low-emission zone accounts
• Handle driver licence checks, parking charge notices, and road tax renewals
• Process fleet invoices, challenge incorrect charges, and liaise with suppliers
• Monitor telematics data and produce weekly/monthly reports
• Keep up to date with relevant legislation and industry best practices
• Support with accident reporting, insurance claims, and incident logs
• Maintain an organised fleet inbox and respond promptly to queries

Skills

• Strong Microsoft Office skills (Word, Excel, SharePoint, Teams) - Excel pivot tables are a bonus
• Excellent organisational and time management abilities
• Strong written and verbal communication skills
• Ability to work independently and stay calm under pressure
• High attention to detail with accurate data entry skills
• Confidence in building relationships with internal teams and suppliers
• Previous fleet administration experience