Finance Assistant

Bookkeeper/Admin

Full time permanent

£30,000-£40,000

Maidstone, Kent

As the first point of contact for our company, you will play a crucial role in providing excellent customer service and ensuring the smooth running of our daily operations.

Responsibilities:

• Answering and directing incoming telephone calls, acting as the first point of contact for all telephone enquiries.

• Managing and scheduling site visits through our booking system.

• Maintaining and updating our works calendar, ensuring accuracy and efficiency.

• Responding to and managing email enquiries, providing timely and professional communication.

• Liaising with clients, building rapport and ensuring their needs are met.

• Providing administrative support to engineers and surveyors, including assisting with the production of reports (e.g., formatting, proofreading, collating information).

• Maintaining and organising physical and digital files, ensuring they are up-to-date an easily accessible.

• Performing other general administrative tasks as required.

• Maintain accurate financial records using accounting software (Xero).

• Record all financial transactions including purchases, sales, receipts, and payments.

• Reconcile bank, credit card, and supplier statements.

• Process accounts payable and receivable, ensuring timely payments and collections.

• Prepare and submit VAT returns, CIS (if applicable), and other tax filings.

• Assist with payroll preparation and employee expense reimbursements.

• Produce monthly financial reports and support management with budget tracking.

• Liaise with external accountants during year-end and audit processes.

• Monitor cash flow and help maintain financial health of the business.

• Maintain confidentiality and security of all financial data

Requirements:

• Good knowledge of Microsoft 365

• Excellent verbal and written communication skills

• Able to manage multiple tasks and prioritise workload.

• Strong Xero Experience

• Ability to meet deadlines and work under pressure with limited supervision

If this role is of interest, please apply today