Finance and Administration Officer

Murray Recruitment are recruiting a Finance and Administration Officer for our client based in Edinburgh.

Role Overview:
This is an exciting opportunity to join their team in a pivotal role that blends financial oversight with high-level administrative support. The Finance and Administration Officer will play a key role in ensuring strong financial control, smooth office operations, and compliance with statutory requirements. This hybrid position offers variety and responsibility, with a clear remit across payroll, sales ledger management, VAT returns, and office coordination.

Key Responsibilities:
Finance

• Manage the sales ledger, including raising invoices, recording income, and resolving discrepancies.
• Operate effective credit control procedures, escalating overdue accounts and disputes.
• Complete monthly payroll, ensuring accurate processing of salaries, deductions, and pensions.
• Maintain payroll records and respond to staff pay queries.
• Prepare and submit VAT returns and financial journals for accruals and corrections.
• Conduct monthly bank reconciliations and manage inter-account transfers.
• Maintain the fixed asset register and support audit processes with necessary documentation.
• Produce monthly and ad-hoc financial reports for senior management.
• Oversee the purchase order system and ensure compliance with procurement policy.

Administration & Office Support

• Provide advanced administrative support, including proofreading, document formatting, and report drafting.
• Coordinate IT onboarding for new starters and liaise with external IT contractors.
• Assist the Head of Corporate Services with project administration and data collation.
• Deliver reception and front-of-house cover when required.
• Contribute to continuous improvement of office systems and procedures.

Skills & Experience:

• Proven experience in a finance or administration role with strong accounting knowledge.
• Skilled in payroll processing, VAT returns, bank reconciliations, and financial reporting.
• Proficient in Microsoft Office and financial systems.
• High level of accuracy, confidentiality, and attention to detail.
• Excellent organisational and communication skills.
• Ability to manage workload independently while contributing to a team environment.

Offering:

• Permanent, fulltime position working 35 hours per week, Monday to Friday.
• Hybrid working model with a minimum of one day per week in the Edinburgh head office.
• Competitive salary with a structured salary banding system, allowing progression based on performance development reviews (PDRs).
• 36 days annual leave (inclusive of 11 bank holidays), with flexibility on bank holiday usage and a full office closure over Christmas.
• 10% employer pension contributions.
• Enhanced sick pay on a sliding scale.
• Enhanced maternity, adoption, and paternity leave provisions.
• Death in Service benefit equivalent to 4 times the annual salary.
• Ongoing learning and development opportunities.
• Supportive and inclusive working environment promoting wellbeing and work-life balance.