Facilities Coordinator / compliance

Job Title: Compliance Coordinator
Location: West Malling, Kent
Working Hours: Full-time, 40 hours per week
Salary: Up to -32,000 per annum (depending on experience)
Contract Type: Permanent

We are seeking a proactive and detail-oriented Compliance Coordinator to join our facilities Management team on a key public sector contract based in West Malling, Kent. This role is essential in ensuring that all Planned Preventative Maintenance (PPM) tasks are delivered efficiently, cost-effectively, and in full compliance with legal and contractual obligations.

You''ll play a pivotal role in improving operational systems and processes, managing compliance documentation, and supporting both internal teams and supply chain partners.

• Schedule and coordinate meetings, task forces, and compliance-related communications
• Maintain a robust and efficient document management and filing system
• Monitor and manage PPM tasks to ensure compliance with contract KPIs
• Prepare monthly reports and manage KPI failure processes where applicable
• Identify and assess regulatory risks, supporting policy and process updates
• Liaise with supply chain partners to ensure timely completion of planned maintenance
• Conduct audits and ensure documentation is ready for review
• Manage fleet key security and documentation

• Proven experience in a supervisory or compliance-related role
• Strong understanding of compliance processes and data analysis
• Proficiency in Microsoft Office 365 and BIM systems
• Excellent communication, leadership, and organisational skills
• Facilities Management qualifications (desirable)
• IOSH 3-day or NEBOSH certification
• Experience with Concept CAFM and superuser-level responsibilities
• A confident, reliable, and professional individual with a strong work ethic

• A collaborative and inclusive working environment
• Opportunities for professional development and career progression
• Flexible working arrangements considered
• Commitment to diversity, equity, and inclusion
• Supportive adjustments throughout the recruitment process if required