Executive Personal Assistant

Executive Personal Assistant

Role Summary:

Job Title: Executive Personal Assistant 
Location: Manchester (office-based, full time)
Reports to: CEO, CFO, COO
Salary: up to £60,000 plus Bonus

Role Overview

We are seeking a highly organised and professional Executive Personal Assistant to support the Chief Executive Officer, Chief Financial Officer, and Chief Operating Officer of a business delivering a major infrastructure project in the North West.

This is an exciting opportunity to join a large and supportive team and be part of a major infrastructure delivery programme with long- term career potential

The role requires a proactive individual with proven experience supporting senior directors or executive leadership, in large-scale infrastructure or construction projects who can balance competing priorities with discretion, accuracy, and efficiency.

Key Responsibilities

• Provide high-level executive support to the CEO, CFO, and COO, managing complex diaries, meetings, and schedules.
• Co-ordinate travel arrangements, logistics, and itineraries for the executive team.
• Prepare agendas, reports, and board packs, ensuring documentation is accurate and distributed in good time.
• Attend meetings where required, capturing actions and ensuring follow-up.
• Act as the first point of contact for the executive team, handling calls, correspondence, and emails with professionalism.
• Build and maintain strong relationships with internal and external stakeholders, representing the executive office to the highest standard.
• Manage confidential information with absolute discretion.
• Support with the co-ordination of key events, workshops, and leadership sessions.
• Undertake general administration to support the effective delivery of executive priorities.

Skills & Experience Required

• Proven experience as a Personal or Executive Assistant at senior director or executive level 
• Previous experience within infrastructure, construction, or related sectors including Construction & Built Environment, engineering, capitol or major projects
• Excellent organisational skills with the ability to prioritise competing demands in a fast-paced environment.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of professionalism, discretion, and integrity.
• Ability to work independently while supporting a busy leadership team.
• Knowledge of working within large project teams or long-term programme environments.

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