Executive Assistant to Global Chief Communications Officer

Overview

Executive Assistant to Global Chief Communications OfficerLocation: London Headquarters, UKReports to: Global Chief Communications OfficerContract: Permanent, Full-timeAt Chanel, our values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work.As Executive Assistant to the Global Chief Communications Officer, you will play a pivotal role in enabling smooth day-to-day operations and supporting strategic priorities. Based in London, you will work closely with the Global Communications leadership team and their EAs to ensure efficient ways of working with the team and wider teams. You will become a valuable part of the Chanel executive assistant community, working together on agendas, as well as collaborating with the CEO office as needed for company meetings.What Impact You Create At Chanel

Provide extensive administrative support to the Global Chief Communications Officer, ensuring seamless coordination across complex, fast-moving schedules.Manage their diary in coordination with the team, peers, business partners and company events; coordinate meetings and events across time zones, adapt to shifting priorities and anticipate needs.Coordinate travel arrangements according to global business calendar imperatives and personal needs; observe travel policies and expenses policy. Book hotels, taxis, car services and related logistics for business travel and events, including last-minute changes.Compose and prepare correspondence in English and French as needed.Organise meetings of various sizes with internal and external stakeholders, ensuring space, transport, timing and catering are well managed.Coordinate briefing packs and documents.Proactively support time management: managing meeting flow, reminders, attendance, follow-ups and materials preparation.Support long-term schedule planning (18 months ahead).Manage recurring and ad hoc tasks (stationery, gifting, PR coordination, shipping, subscriptions, stakeholder contacts, etc.).Maintain electronic records of receipts, process expenses in a timely manner, and monitor payment deadlines.Act as a key contact for inbox and information flow, prioritising messages while respecting information governance guidelines.You Are Energized By

Striving to make work and daily life warmer, brighter and easier for those around you.Handling methodical tasks and a variety of challenges you may not have faced yet.Thinking on your feet with problem-solving in both routine and urgent situations.What You Will Bring

Approachable, kind and client-oriented demeanour, with resilience and flexibility.Great attention to detail and the people experience.Excellent organisation and coordination skills.Ability to work methodically, follow or create processes, and stay calm when plans change.Strong verbal and written communication skills, fluent in English and French.Ability to prioritise workload and requests, including spontaneous scenarios.Ability to respond with appropriate urgency to events requiring quick turnaround.Team player who can also work independently.Professionalism and discretion with confidentiality.Curiosity and enthusiasm for building networks and relationships.5+ years of experience in an Executive Assistant role, ideally within a global or complex organisation.What Chanel Can Offer You

The opportunity to work with an inspiring Leadership Team Member in the creation of the Global Communications function at Chanel.Exposure to diverse topics, scenarios and people to develop prioritisation, knowledge and communication ..... full job details .....