Negotiable
OverviewThis vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements.
Responsibilities
Coordinating and servicing meetings, arranging appropriate attendees and room availability
Agenda creation for meetings, visits and events
Minute taking and creating and monitoring action logs as required
Be the first point of contact to welcome and greet visitors
Pre-meeting room preparation, ensuring a comfortable ambience and that stationery, IT equipment and refreshments are available as required
Arrange lunches, accommodation and transport for meetings and other events
Preparation of reports, presentations and briefing documents meeting any set deadlines for completion
Coordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group
Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict
Skills and Personal Attributes
Excellent organisational and time management skills
Stakeholder management experience with the ability to prioritise who comes first
Minute / note taking experience
Polite telephone manner
Presentation and report creation skills
Welcoming and friendly by nature with a nothing is too much trouble attitude
A willingness to offer and share ideas of ways to add value and efficiencies
Diary management experience at MD level
Experienced Using
Microsoft Office including Word, Excel and Powerpoint
Microsoft Outlook
Teams
DONSM
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Negotiable