Executive Assistant

Executive Assistant

Length: 3 months

Rate: -350 to -400 per day via Umbrella

Location: hybrid - 3 days onsite in Farnborough

***Candidates must hold or be eligible for SC Clearance***

Role Purpose:
To provide professional business support to the CPO (Chief People Officer) in managing the day-to-day operations and key functional deliverables of the CPO office. Primary purpose will be supporting the CPO at a high pace with multiple requirements, often with a degree of complexity/sensitivity with a number of stakeholders, Board members, senior leaders and employees.

This role will also have responsibility for professional diary/time management to include building-in deliverables, deadlines and regular meetings. To prioritise, develop responses and distribute emails and correspondence received. Establish and maintain HR administrative systems and functional processes/meeting governance and cadence, which ensure appropriate availability of information as well as document storage and retrieval, along with the appropriate management of confidential, strategic, personal and business-critical information.

Key Accountabilities - EA to Chief People Officer:

• Point of contact for Chief People Officer for internal and external stakeholders for example Executive Search Companies, third party providers, interactive effectively with all parties
• Excellent verbal and written communication skills, with highly developed attention to detail
• Ability to draft correspondence for approval on behalf of Chief People Office
• Strong proof reading skills and ability to understand and query
• Excellent memory with ability to fact check quickly and accurately
• Highly effective planning and organising, including active and initiative led de-confliction of appointments. To include forward planning for Board meetings, Remuneration Committee and SSA
• Board (Compensation Committee), as well as other reports and deliverables
• Ability to work well under pressure, managing constantly changing schedule and priorities
• Manage/escalate/delegate issues with clear instructions/deadlines when required. Follow up on actions to ensure completion
• Ensure preparation for meetings and compilation of essential material is provided in advance. Follow up on actions arising
• Direct daily itinerary prompting/alerting of subsequent meeting/diary commitments
• Attend and be secretary for People Council meetings
• Attend and be secretary for UK Leadership Team meetings
• Management and support of processing for expenses, purchase orders, team holidays for the Chief People Officer

Key Capabilities/Knowledge:

• Absolute discretion, maintaining strict confidentiality at all times
• Loyal, confident, self-aware, and with sound judgement
• Professional and credible
• Highly motivated, a self-starter with initiative and capable of working with minimal supervision
• Flexible, approachable, friendly & adaptable nature
• Be a strong team player; be able to communicate and interact effectively with the team and other EAs/Pas
• Pro-actively solve problems where appropriate

Experience & Qualifications:

• Proven experience in an Executive/Personal Assistant role at a high level within industry
• Demonstrable written and verbal skills
• Experience of working in HR/People and/or with Board stakeholders desirable but not essential
• Appropriate proficiency in MS Office, including MS Teams