Executive Assistant

• Executive Assistant
• Salary: £50,000 per annum + bonus
• Hybrid working – 3 days based in Capenhurst office
• Performance bonus

Our client is a leading nuclear technology company, specialising in developing advanced solutions that contribute to a sustainable energy mix.

They currently require an Executive Assistant to join their business and provide support to their Chief Executive Officer.

The ideal candidate will have Executive Assistant/PA experience working within a global corporate environment, along with experience managing international travel and high-level executive logistics.

Responsibilities:

• Managing and optimising complex calendars including internal and external meetings across different time zones.
• Proactively co-ordinate and confirm appointments, board meetings, client engagements and internal strategy sessions.
• Manage the co-ordination of international meetings to include:
• Arranging attendees, organising venues and hospitality;
• Distribution of the agenda, minute taking and produce key paperwork
• Preparation and editing of correspondence, reports, presentations and briefing materials.
• Collate and communicate information at a detailed level, possibly of a technical or statistical nature, both internally and externally.
• Ensuring the Chief Executive Officer, Chief Financial Officer and Company Secretary are well prepared for meetings with timely briefings, agendas and relevant documentation.
• Acting as the point of contact between internal and external stakeholders, maintaining a professional and approachable demeanour.
• Monitoring of time-sensitive responses and deadlines to ensure the progression of any actions required.
• Process documents and data in accordance with internal standard procedures.
• Involvement in project meetings to meet critical milestones and target dates associated with project delivery.
• Liaising with the wider leadership team to ensure alignment and information flow.
• Handling highly confidential information with discretion and professionalism.
• Provide support with the internal expense management system.

International Travel Management

• Planning, co-ordinating and managing all aspects of domestic and international travel, including flights, visas, accommodations, ground transport and itineraries.
• Providing 24/7 support during travel to address unforeseen changes or challenges.
• Ensuring seamless co-ordination between global time zones and trip logistics.

Experience & Qualifications

• Secretarial/PA Diploma or Business Studies Degree
• A minimum of 5 years’ experience working at a similar level in a global corporate environment.
• Experience of managing international travel and high-level executive logistics.
• Proficient in working on calendar management tools.
• Highly discreet and professional; able to handle confidential information with integrity and professionalism.
• Forward thinking and confident in identifying and implementing change.
• High level of computer proficiency, with a practical understanding of business information tools and processes.
• Exceptional organisational, time management and multitasking skills.
• Excellent communication and influencing skills.
• Effective team working, managing and influencing multifunctional and multicultural interfaces.
• Experience of working within a regulated and documented management system.
• Advanced knowledge in Microsoft applications.
• DV security clearance is required in order to undertake the role.
• Flexible and adaptable with a Global mindset, comfortable working across time zones and outside working hours as and when required.
• Broad commercial and financial awareness, business strategy understanding and knowledge
  • Pitman/RSA Typewriting (min Stage III) – Desirable
  • Pitman Shorthand (min 100/120 wpm) – Desirable

For more information, please contact Scarlet Wilson.