Document Controller

Document Controller
Medway, Kent - please note: this is a fully office-based role in Medway, Monday to Friday. No hybrid or remote working is available.

Monday to Friday | 8:30am – 5:30pm
£30,000 - £35,000 DOE
Contact: Emily Powell at Pearson Whiffin Recruitment

Are you an experienced Construction Document Controller who thrives in a busy project environment and enjoys being the person who keeps everything running smoothly behind the scenes?

We’re working exclusively with a growing and highly respected construction business in Medway who are looking to strengthen their team with the addition of a confident, organised and proactive Document Controller.

This is not a role for someone who simply uploads drawings and ticks boxes. They need someone who understands the importance of compliance, structure, accuracy and communication within live construction projects — someone who is confident enough to challenge non-compliant information, chase outstanding items and build strong working relationships across multiple stakeholders.

You’ll be joining a supportive, down-to-earth team with an excellent reputation in the industry and a strong pipeline of projects across London and the Southeast.

The role:
You’ll play a key role supporting multiple live construction projects, managing documentation processes from start to finish and acting as a central point of contact for project teams, subcontractors and clients.

Duties will include:

• Managing project documentation through a full Common Data Environment (CDE) system
• Reviewing, organising and distributing drawings and technical documents
• Ensuring document control processes, naming conventions and compliance standards are followed correctly
• Managing RFIs, technical submissions, workflows, trackers, samples and O&M documentation
• Maintaining both system-based records and manual trackers where required
• Supporting project teams across multiple fast-moving projects simultaneously
• Rejecting and returning incorrect or non-compliant documentation professionally and confidently
• Delivering guidance and training to external users on document management systems where needed
• Liaising with internal teams, subcontractors, clients and consultants daily
• Occasional travel to London sites on an ad-hoc basis (expenses paid)

What we’re looking for:

• Minimum 2 years’ experience within Document Control in the construction sector
• Experience using a proper CDE/document management platform (not just SharePoint)
• Strong understanding of document control procedures and construction workflows
• Previous experience handling technical construction documentation
• Ability to work in a fast-paced environment across multiple projects
• Highly organised with exceptional attention to detail
• Confident communicator who can be assertive whilst maintaining positive relationships
• Proactive, solution-focused and able to work independently when needed
• Strong IT skills and confidence learning new systems
• Full UK driving licence preferred due to office location

Highly desirable:

• Previous experience using Procore
• Main contractor experience
• Exposure to Design & Build and JCT contracts

What’s on offer?

• Long-term opportunity with a well-established and growing construction business
• Supportive, personable team environment with genuine stability
• Opportunity to work on exciting, high-profile projects
• Career development and progression for the right person
• Free parking on site
• A business that values reliability, initiative and people who genuinely care about doing a good job

This role is interviewing immediately; however the company are happy to wait for the right person if notice is required.