Conveyancing Assistant

My client, a well stablished and respected law firm based in South Yorkshire are seeking a career-focused Conveyancing Assistant to join their Sheffield office. The successful candidate will support fee earners within the conveyancing team, assisting with the day-to-day management of sale, purchase, remortgage, and transfer/assent files, while delivering a high standard of client care.

Key Responsibilities

• Handling incoming calls from estate agents and Independent Financial Advisers (IFAs)
• Dealing with general client and third-party updates by telephone and email
• Setting matters up for completion and assisting with exchanges and completions
• Managing the day-to-day running of sale files, remortgages, and transfers/assents, with appropriate supervision depending on experience and training
• Assisting fee earners with purchase files as required
• Taking client payments over the phone when required
• Processing incoming and outgoing monies via the case management system
• Taking new client enquiries and providing quotes by phone and online, as instructed
• Accurately recording sources of business and reasons for non-instruction
• Assisting with post-completion work as required
• Preparing correspondence and documents using visual files
• Administering team filing, including daily filing responsibilities
• Preparing outgoing mail and enclosures for despatch
• Arranging copying and document reproduction
• Providing guidance and support to junior and temporary assistants when required
• Attending to clients both in person and by telephone, delivering professional, efficient, and friendly service in line with the firm''s client care standards
• Liaising with external contacts by telephone and providing a consistently high level of service

Skills and Experience Required

• At least 1 year experience in a legal assistant or similar role (conveyancing experience strongly preferred)
• Strong organisational and time-management skills
• Excellent communication skills, both written and verbal
• Confident telephone manner and ability to deal professionally with clients and third parties
• Ability to work effectively as part of a team and under supervision
• Good attention to detail and accuracy
• Experience using a case management system
• A proactive, professional, and client-focused approach

Salary will be from £24k dependent on experience level with the potential to develop with the firm in the long term within a strong and collaborative Conveyancing team.

If you are interested in the above Conveyancing Assistant role, please call Adam on (phone number removed) or forward your most recent CV to (url removed).

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