Contracts Administrator

Team Coordinator / Administrator – Building & Maintenance Company

Working hours: Monday-Friday, 8am-5pm

About Us:

As one of London's leading M&E contractors we have several large contracts across multiple prestigious sites in the capital and now require an administrator to join our team. From reactive repairs to planned maintenance, we pride ourselves on reliability, professionalism, and customer satisfaction.

Key Responsibilities:

· Act as the first point of contact for client enquiries via phone and email

· Schedule and coordinate engineers’ diaries for reactive and planned maintenance

· Raise job sheets, purchase orders using internal bespoke software

· Track job progress and update clients accordingly

· Maintain accurate records of works completed and parts ordered

· Liaise with suppliers and subcontractors for quotes, orders, and delivery schedules

· Provide general admin support to management and operational teams

· Assist in compiling reports, health & safety documentation, and compliance records for our site log books

What We’re Looking For:

· Previous experience in an admin, coordination, or scheduling role (ideally in construction, maintenance, or similar industry)

· Excellent organisational and communication skills

· Strong IT skills – confident with Outlook, Excel, and job management systems

· High attention to detail and strong time management

What We Offer:

· 20 days holiday allowance + Bank holidays

· Techscheme

· Cycle scheme

· Work phone + Laptop

· Salary of up to £35000 depending on experience

All offers are subject to pre-employment checks and a DBS check.

If you have not heard from us within 30 days please assume that you have not been successful on this occasion. However, we encourage you to apply for future opportunities that match your experience and interests.