Compliance Coordinator / Compliance Administrator

Compliance Coordinator / Compliance Administrator

Job Overview

Responsible for the day-to-day management, maintenance, development, and continuous improvement of compliance frameworks, accreditations, and management systems. Acting as a central compliance coordinator, this role supports operational teams, tracks actions, standardises documentation, and manages defined elements of the management system to ensure ongoing compliance and audit readiness.

Key Responsibilities

• Support the ongoing maintenance of accreditations, certifications, and external standards, ensuring systems and records remain aligned with compliance requirements.
• Maintain and track compliance planners, action logs, registers, and documentation.
• Coordinate and host audits, renewals, submissions, and evidence collation activities.
• Assist in developing and maintaining standard policies, procedures, templates, and registers.
• Complete and submit supplier questionnaires, pre-qualification questionnaires (PQQs), and compliance-related customer requests.
• Support customer and tender requirements relating to CSR, sustainability, social value, equality, diversity, and ethical compliance.
• Carry out and coordinate periodic compliance audits to support governance and continuous improvement.
• Take ownership of agreed elements of Health & Safety, Quality, or Environmental administration, including subcontractor compliance control.
• Track and follow up actions arising from audits, incidents, inspections, and reviews.
• Support managers and supervisors in maintaining accurate compliance records and evidence.

Skills & Experience

• Proven experience in a compliance, governance, quality, HSEQ, or management systems role.
• Strong working knowledge of management systems and audit readiness processes, including ISO-style frameworks.
• Experience maintaining documentation, registers, trackers, and evidence packs.
• Strong communication skills with the ability to liaise across operational teams and follow up actions professionally.
• Excellent attention to detail and organisational skills.
• Proficient in Microsoft Office applications including Excel, Word, and Outlook.
• Internal Auditor qualification (ISO 9001 / 14001 / 45001) desirable but not essential.
• Experience with ISO 9001, ISO 14001, or ISO 45001 implementation, maintenance, or internal auditing desirable.
• Experience within construction, contracting, or subcontractor compliance environments desirable.
• Familiarity with common industry accreditations and contractor compliance schemes desirable.
• Understanding of CSR, sustainability, and social value requirements within tenders desirable.