Billing Coordinator

The role of Billing Coordinator in the thriving US legal sector involves managing billing processes and ensuring accuracy in financial transactions. This position requires a strong understanding of accounting principles and excellent organisational skills to support the smooth operation of the accounting & finance department.

Client Details

A well-established global legal practice recognised for advising on complex regulatory, contentious, and corporate matters. It supports a broad mix of clients, including large organisations and public sector bodies, and is known for its collaborative working style, high professional standards, and involvement in multi-jurisdictional work.

Description

The key responsibilities of this Billing Coordinator role will be:

• Ensure client invoices are prepared in compliance with firm policy, agreed pricing arrangements, as well as client billing guidelines and applicable regulations. Identifies billing issues and resolves or escalates as appropriate.
• Prepares standard and ad hoc reports utilizing Excel, Elite 3e, and other reporting tools.
• Prepares and distributes London WIP reports and outstanding accounts receivable reports for bimonthly review meetings with partners and senior finance.
• Tracks and resolves billing and collection related inquiries from lawyers and clients in a timely and professional manner.
• Partners with billing attorneys to support accounts receivable collections, including proactive client outreach.
• Executes and manages the full billing cycle, including narrative edits, transfers, adjustments, write-offs, revisions, and final invoice dispatch, ensuring accuracy and timeliness of client invoices.
• Documents billing process and updates documentation for procedures related to special client billing arrangements.
• Assists the Ebilling Coordinator with the initial set-up and subsequent maintenance for assigned ebilling clients.
• Submits electronic invoices (ebills), monitors progress and communicates status to assigned billing lawyers.
• Ensure all billing complies with VAT rules, Solicitors'' Accounts Rules and AML requirements
• Collaborate closely with senior stakeholders, lawyers, and personal assistants to uphold efficient financial procedures and maintain high standards of financial hygiene
• Assists professional staff and attorneys with the firm''s billing procedures using 3E accounting software. Performs ad hoc analysis and research as requested.-
• Assists with correcting breaches as well as finding long term solutions.
• Collaborates promptly with the wider finance team on reconciliation queries
• Participates in special projects and provides coverage for teammates as required.
• Consistently delivers a high level of customer service.

Profile

The successful Billing Coordinator should have:

• A solid understanding of accounting and billing processes.
• Proficiency in relevant accounting software and tools.
• Strong attention to detail and organisational skills.
• The ability to work independently and meet deadlines effectively.
• Excellent communication skills for liaising with clients and internal teams.
• A proactive approach to problem-solving and process improvement.

Job Offer

The successful Billing Coordinator will receive:

• Competitive salary range of -45,000 to -55,000 per annum.
• Opportunities to work in a professional and supportive environment.
• Hybrid working and flexible hours pattern
• Potential for career development within the accounting & finance department.