Negotiable
Overview
Join to apply for the
Associate Office Support(EN)
role at
Van Lanschot Kempen .The Van Lanschot Kempen Investment Management UK team is paramount to the success of our business and we’re searching for the best candidate to join us. We’re all a little bit different, but share the same characteristics when it comes to courage, ambition and a passion for investing.As Office Manager, you will play a pivotal role in overseeing our London office operations, ensuring seamless facility management, robust IT infrastructure, and providing necessary support to the Business Management Team and wider staff, so that every aspect of our daily operations runs with efficiency. This role requires a candidate who has proven experience within office management or a similar role, strong interpersonal and organisational skills, and a can-do attitude to achieve a smooth running of the London office.You will also have the following tasks:
Office and Facility Management: Oversee the physical infrastructure of the office, including maintenance and management of third-party providers. Ensure the office and employees are compliant with health and safety policies and procedures.
Business Continuity (BC) coordination: Collaborate with the central NFRM team to maintain local BC documentation and procedures.
IT and AV Support: Collaborate with internal and external IT teams to manage infrastructure and hardware, ensure systems are operational and up to date, and coordinate maintenance visits.
Supplier Management: Support the delivery of third-party services through effective supplier relationship management.
Operational Support: Assist with onboarding, audits, business process reviews, and sustainability reporting (e.g. CO2 and travel data).
Cross-Team Collaboration: Work closely with the Executive Assistant and Business Manager and wider teams, providing regular updates on completed and pending tasks.
Your talents
Passionate, enthusiastic and personable. This is how we can best describe you in the position of an Office Manager. You think out of the box, ask questions, and can manage varying projects while upholding day-to-day tasks. You are eager to make a real difference to everyday office life. You also have:
At least 1–2 years of experience in office or facilities management within a similar environment is highly desirable.
High proficiency in Microsoft Office
Strong administrative skills and attention to detail
Fluent written and spoken English
Strong time management, organizational and problem solving skills
Excellent verbal and written communication skills
A strong sense of responsibility and high standards of personal integrity
Works effectively with people from a range of different backgrounds
Highly effective in forging working relationships with team members and business counterparts
Strong professional and personal integrity
Move ahead at Van Lanschot Kempen
You will collaborate with the Business Management Team to deliver office support, enabling the UK to meet its objectives while consistently demonstrating the company’s core values. We promote an inclusive work environment where all colleagues feel at home. With us, you can be yourself.
Contact
Questions? Please get in touch with Laure Calimez, Senior Recruiter at l.calimez@vanlanschotkempen.com.
Senioritiy level
Entry level
Employment type
Full-time
Job function
Administrative
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Negotiable