Administrator/Receptionist

Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week. Key Responsibilities Reception Duties: Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers. Meeting and Room Coordination: Book meeting rooms, arrange catering, and prepare IT or AV equipment as required. Mail and Deliveries: Handle incoming and outgoing mail, including scanning, distribution, and franking. Office Facilities Support: Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces. Administrative Tasks: Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files. Supplies and Procurement: Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash. Visitor and Access Control: Maintain visitor logs, issue and track access passes, and follow security protocols. Travel and Logistics: Arrange couriers, taxis, travel bookings, and accommodation for staff when required. Ad Hoc Support: Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks. Key Relationships Internal staff across departments and seniority levels External visitors, vendors, and contractors Facilities, IT, ..... full job details .....