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Permanent

Administrator/Receptionist

Edinburgh
money-bag £25000 - £28000/annum
Posted 2 days ago

Anderson Knight is delighted to be recruiting for an enthusiastic and hardworking Administrator/Receptionist for a legal firm in Edinburgh. The role is permanent and fully onsite 5 days a week.

Key Responsibilities

  • Reception Duties:
    Greet visitors and manage incoming calls professionally, ensuring accurate message taking and call transfers.
  • Meeting & Room Coordination:
    Book meeting rooms, arrange catering, and prepare IT or AV equipment as required.
  • Mail & Deliveries:
    Handle incoming and outgoing mail, including scanning, distribution, and franking.
  • Office Facilities Support:
    Act as the go-to contact for facilities-related matters. Report issues, liaise with contractors, and support general upkeep of office and meeting spaces.
  • Administrative Tasks:
    Assist with general office admin such as photocopying, scanning, printing, filing, archiving, and updating case or meeting files.
  • Supplies & Procurement:
    Monitor and replenish office and kitchen supplies; manage stationery orders and petty cash.
  • Visitor & Access Control:
    Maintain visitor logs, issue and track access passes, and follow security protocols.
  • Travel & Logistics:
    Arrange couriers, taxis, travel bookings, and accommodation for staff when required.
  • Ad Hoc Support:
    Provide additional support such as assisting with court running, hand deliveries, or supporting wider team tasks.

Key Relationships

  • Internal staff across departments and seniority levels
  • External visitors, vendors, and contractors
  • Facilities, IT, and administrative teams across other locations

Person Specification

Essential Skills & Experience:

  • Prior experience in a receptionist or admin support role within a professional office setting
  • Strong knowledge of Microsoft 365 and general computer literacy
  • Excellent communication and interpersonal skills
  • Proactive, flexible, and able to work independently or as part of a team
  • High attention to detail and ability to manage competing priorities effectively

Key Challenges

  • Balancing a wide range of tasks with conflicting deadlines
  • Adapting to different teams’ working styles and requirements
  • Maintaining professionalism in a fast-paced environment

Submit your CV in confidence to be considered for this wonderful opportunity.

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