Full time

Administrator

Pertemps Northampton

Wellingborough, North Northamptonshire, NN8 1XB

£12.71 per hour

Posted: 04 August 2026 (Today)

Closing date: 03 September 2026

Ref: 60577060

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About the Role

Based in Wellingborough, this full-time Administrator position with Pertemps Northampton offers £12.71 per hour. Working Monday to Friday, between 7am and 5pm, you will join a busy depot operation. Your primary duties involve processing plant machine hires, off-hires, and extensions through internal software. You will also raise purchase orders and track their progress. Acting as a central point of contact, you will liaise with hire controllers, workshop fitters, drivers, and external clients. The role suits someone with prior experience in construction, plant hire, or logistics. Strong organisational abilities, clear communication, and comfort with administrative systems are essential for maintaining smooth depot workflows.

Office Administrator
Location: Wellingborough
Pay Rate: £12.71 per hour
Hours: Monday to Friday, 7am-5pm
Position Overview
We are looking for an experienced and organised Office Administrator to join our busy depot in Wellingborough.
The ideal candidate will come from a construction, plant hire, industrial, or logistics background and be comfortable operating in a fast-paced commercial environment. You will be a core point of contact for administrative operations, liaising between hire controllers, workshop fitters, drivers, and external clients to keep depot processes running smoothly.
Key Responsibilities
Hire & Depot Administration

Process and log plant machine hires, off-hires, and extensions using internal software systems.
Raise and track purchase orders, cross-referencing transport movement sheets, delivery notes, and cross-hires.
Assist with transport and driver logistics paperwork
Prepare accurately detailed off-hire damage/breakdown notes in coordination with workshop engineers.

Account & Compliance Support

Check timecards, job sheets, and driver logs for accuracy before submitting for payroll/invoicing.
Liaise with the central finance team to resolve invoice queries, purchase order discrepancies, and supplier credits.
Maintain compliance records (e.g., machine maintenance logs, service certifications, health & safety documentation).

Customer Service & General Office Support

Answer incoming calls and emails, directing customer enquiries to the relevant hire controller or department.
Welcome depot visitors, delivery drivers, and contractors while ensuring site health & safety sign-in protocols are followed.
Order office supplies, manage incoming/outgoing mail, and maintain organised digital and physical filing systems.

Essential Requirements & Qualifications

Experience: Proven administration experience within a construction, plant hire, engineering, industrial, or haulage/logistics environment.
Industry Knowledge: Familiarity with plant machinery terminology (e.g., excavators, dumpers, telehandlers) and hire office procedures is strongly preferred.
IT Literacy: Tech-savvy with proficiency in Microsoft Office and comfortable learning bespoke plant management software.
Attention to Detail: Excellent numerical and analytical skills with high accuracy when cross-checking hire contracts, POs, and invoices.
Communication: Clear, confident telephone manner and professional email etiquette when dealing with clients, drivers, and depot staff.
Work Ethic: Proactive, self-motivated, and capable of prioritising tasks under tight operational deadlines.