Administrative Support Officer

Our client is seeking an experienced administrator to provide operational support in the running of a large residential block.- The role is part-time and will be for 18 hours per week ideally spread over 3 days.- Duties are as follows:

Operational & Administrative Support

-Provide day-to-day administrative support to ensure efficient operations.

-Monitor and respond to multiple inboxes and handle any incoming phone calls.

-Liaise with the managing agents, House Manager, Building Surveyor, and Chairman.

-Maintain accurate records, databases, and filing systems (digital and physical).

-Prepare reports, correspondence, briefings, and meeting minutes as required.

-Coordinate meetings, events, and internal communications.

Financial & Data Administration

-Pay and process invoices and refunds.

-Prepare weekly financial updates for the Chairman.

-Maintain and update financial and operational spreadsheets.

-Monitor arrears, trace payments where required, and liaise with relevant stakeholders for clarification.

Project & Process Support

-Support ongoing projects including coordinating meetings, obtaining quotes, and liaising with contractors.

-Maintain records of lease extensions and liaise with solicitors where required.

-Identify opportunities to improve processes and contribute to continuous improvement initiatives.

-Assist with digitisation of records and development of standard operating procedures and templates.

Skills & Experience

-Strong organisational and administrative skills with excellent attention to detail.

-Ability to manage multiple tasks and meet deadlines independently.

-Excellent written and verbal communication skills.

-Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).

Personal Attributes

-Self-motivated and comfortable working independently.

-Adaptable and responsive to change in a developing environment.

-Forward-thinking with a willingness to learn and contribute ideas.

-Proactive problem-solver.

Please send your cv of immediate consideration.