Admin Assistant

An opportunity has arisen for an Administrator to join a highly regarded Commercial Law Firm which prides itself on its professional ethos.

This role plays a crucial part in supporting fee earners and ensuring the smooth operation of the Commercial Property Team in their St Albans Office.

This role would suit a candidate looking to gain administration experience within a professional office.

What’s in it for you;

• Salary: Up to £27k depending on experience  
• Hours: Monday to Friday, 9am - 5pm, office based, reduced hours also an option for the right candidate
• Benefits: Health insurance, 20 days holiday + BH (increasing to 25 days +BH) discretionary perks, stat pension, DIS x 4

Key Responsibilities:

• Opening new existing client files
• Archiving files online and to external storage including dealing with client balances, arranging retrieval, when necessary, from archiving storage
• Filing documents in relevant client files and subfolders, both paper and electronic
• Photocopying, printing and scanning
• Preparing BACS/TT/Faster payments
• Bank verification calls, verbally confirming bank details
• Attending to clients when they come in to pick up/drop off documents as and when required
• Fee earner diary management including scheduling teams calls and client meetings
• Delivering a quality service internally and to clients
• Attendance notes/typing up meeting notes
• Sending out the post
• Assisting with the management of fee-earners’ inboxes etc when a fee earner is out of the office including printing and collating emails and attachments

What the employer is looking for;

• Excellent attention to detail and organisational skills
• Ability to prioritise workload and produce accurate work to tight deadlines
• Proficient in Microsoft office suite
• Ability to work in a team
• Being adaptive and flexible
• Excellent interpersonal skills including a good telephone manner and face to face communication skills with colleagues and clients
• Good grammar and spelling
• A proactive and enthusiastic approach, with a mindset that is geared towards delivering work on time and reminding fee earners about tasks
• An interest in client care
• Excellent verbal and written communication skills