Accounts Payables Specialist

Part-Time Accounts Payable (AP) Specialist

Location: London (Hybrid - Minimum 1 day per week in office)

Schedule: 2-3 days per week

Contract Length: 6 Months 

Day Rate: £150 

About the Role

A growing, multi-entity business in the property and operations sector is seeking a detail-oriented Accounts Payable (AP) Specialist to join its finance team on a part-time basis. The role focuses on UK accounts payable processes with the potential to expand into European operations over time.

Working closely with the UK Management Accountant, you''ll take ownership of day-to-day AP responsibilities including invoice processing, payment scheduling, and supplier communication. This is a hands-on role ideal for someone who enjoys working independently and is confident navigating multi-entity or international finance environments.

Key Responsibilities:

 Invoice and Expense Processing

• Enter and code supplier invoices accurately using Payhawk
• Monitor shared mailboxes and follow up on missing approvals
• Resolve issues such as duplicates, mis-postings, or incomplete documentation
• Support vendor onboarding and maintain records
• Review employee expenses for policy compliance
• Identify fixed assets and prepayments during invoice review

 Payment Preparation & Banking

• Set up weekly and monthly payment runs for review and approval
• Manage online banking platforms and user access
• Monitor invoice approvals to align with payment schedules
• Match payments to invoices and maintain accurate ledgers
• Perform weekly and month-end bank reconciliations

 Reconciliations & Ledger Maintenance

• Reconcile supplier statements and resolve aged balances
• Maintain audit trails for manual or high-value transactions
• Support month-end AP close in collaboration with the UK Management Accountant
• Raise and resolve issues proactively

Communication & Collaboration

• Liaise effectively with suppliers and internal teams
• Provide regular updates to the UK Management Accountant
• Own assigned tasks and ensure timely completion
• Support process improvements and contribute to AP best practices

What We''re Looking For

• 3+ years of experience in accounts payable
• Comfortable working across multiple entities; international experience a plus
• Proficient in Excel and banking platforms
• Experience with Payhawk, NetSuite, or similar systems is beneficial
• Highly organised, self-driven, and able to work effectively part-time
• Additional language skills (e.g., French, Spanish, German) are an asset
• Familiarity with VAT and invoice financing complexities is a plus

Why This Role?

This is an excellent opportunity to join a dynamic business during a period of operational transformation. With new finance systems and a centralised structure being rolled out, you''ll be part of building a more streamlined P2P (procure-to-pay) process. There is potential for the role to evolve, expanding responsibilities to cover wider UK and European operations.

If this is something of interest to you, apply today!